James Johnson, Jr., Chair
 
900 North Ashley Drive
Tampa, Florida 33602
James Martin, Jr., Vice-Chair
William Scheuerle, Secretary
 
Phone: (813) 273-3660
Fax: (813) 273-3707

Tampa-Hillsborough Public Library Board

MINUTES FROM THE MARCH 23, 2000 PUBLIC LIBRARY BOARD MEETING
BRUTON MEMORIAL LIBRARY, 4-6pm

CALL TO ORDER:

Chairman Sandra Cameron called the meeting to order at 4:10pm.

ROLL CALL AND ATTENDANCE OF STAFF & SPECIAL GUESTS:

Library Board Members Present:
Sandra Cameron, Josephine Gracia
Ian Greig, Kay O'Rourke
Anniece Ross, Helen Swisshelm

Library Board Excused:
Catherine Bartolotti, Elizabeth Blue
Fred Hearns, Dora Reeder
William Scheurele

Library Board Absent:

Library Staff Present:
Joe Stines, Director of Libraries
David Wullschleger, Chief of Operations
Janet Lorenzo, Chief of Community and Access
Jean Peters, Chief of Reference and Information
Linda Gillon, Manager of Staff & Administrative Support

Michele Crowe, Senior Secretary
 

Special Guests:
Kay and John Sullivan, Winthrop Village
Betty Sherman, Reading Program leader, retired school teacher
Members of the Public:

None

APPROVAL OF THE FEBRUARY 24, 2000 MINUTES

After corrections and additions were noted, the minutes from the February 24, 2000 PUBLIC LIBRARY BOARD meeting were approved as written.

PRESENTATIONS FROM THE PUBLIC/SPECIAL GUESTS:

Kay Sullivan opened the presentation by reviewing the reasoning for another library in the Brandon area. She then introduced Betty Sherman who gave the viewpoint of accessibility through the eyes of the elderly. Ms. Sherman stated that the crossing light from the expanded parking at Brandon was too short in duration to allow the elderly or handicapped sufficient time to cross to the library.

John Sullivan, project planner/developer for Winthrop Village presented drawings of the proposed community including the area suggested for a library site. The amount of land slated for use is compatible with a 30,000 sq. ft. facility and parking. There are two major access routes to the community and the street leading to the library site could be named by the library. The site is on a rise about 45 feet above sea level with the remainder of the village at about 18. It is in close proximity to a planned middle school. The planned construction of the school should be completed by August, 2001. If the library were on a "fast track" approval, it could be opened at the same time. He indicated that as developers, they would be interested in arrangements that could include a combination of lease/purchase depending on future library budgets.

COMMITTEE REPORTS:

PLANNING COMMITTEE:

Kay O-Rourke gave a status report on the new Northwest Library and indicated that a groundbreaking date would be set soon.

BUDGET COMMITTEE:

None.

POLICIES & BYLAWS COMMITTEE:

Anniece Ross served as acting Chair in the absence of Dora Reeder. The committee met at 3:00pm prior to the Board meeting. Proposed Bylaws revisions had been mailed to all Board members.

Ian Greig inquired if the date (December 31) in Article III - Duties (N) on Page 4 would pose any difficulty. Joe Stines explained that it actually gave the Library Board more time to submit their annual report.

Helen Swisshelm suggested that Article V-Officers, Section 7 should read …The Director shall keep an active and accurate account…

Under Article VI-Bylaws, Section 3, the Board agreed that the wording from the 1999 ByLaws should stand and only the Committee members names and dates be changed.

After reviewing the changed areas the proposed Policies & ByLaws as amended were approved unanimously.

Anniece Ross indicated that work continues on a policy relating to naming library buildings. Sandra Cameron recommended that Joe Stines conduct a review of the outline of the procedure and put it in a format consistent with other policies of the Board.

INTERNET USE SUBCOMMITTEE:

None.

PUBLIC ART:

There has been no report from this committee for a while. Joe stated that he would contact Fred Hearns as well as Jan Stein, Public Art Coordinator.

UNFINISHED BUSINESS:

None.

NEW BUSINESS:

A concern about the downtown Library remaining in the Cultural Arts District was discussed at length. There have been several instances of City of Tampa staff being overheard implying that it should be moved to another location. Sandra Cameron indicated that she had watched a recent BOCC meeting where Commissioner Platt had brought the comments to the attention of the Board of County Commissioners. It was suggested that a letter be drafted to the Mayor expressing the feelings of the Library Board with copies to Dan Kleman and the BOC C. It was further suggested that Ron Rotello who chairs the Cultural Arts District Taskforce also receive a copy.

Part of the discussion revolved around the fact that the Library is actually undersized. Helen Swisshelm asked if the City MIS department on the 3rd and 4th floor of the east building could be requested to relocate. Joe explained that their training area and space used for our computer servers are actually a benefit. There are offices on the 3rd floor, and according to our existing Interlocal Agreement, the County must give the City a six months notice to vacate. The 4th floor space is available to the City until September 30, 2006. Third floor space is renewed year to year automatically unless notice is given. NOTE: the agreement between City and County - MIS space at John F. Germany Public Library Annex is contained in Vol. II of Library Board handbook.

Joe Stines mentioned that on April 10 and 11 there were scheduled presentations by firms seeking a City contract to develop a plan for the Cultural Arts District. The public is invited to participate in this process. Friends of the Library and the Library Board are encouraged to send a representative.

Helen Swisshelm made a motion for a letter to the Mayor, over the chairman's signature, stressing the importance of the John F. Germany Public Library and stating the Library Board's concern over rumors that the downtown library was under-utilized and that it could exist in a storefront. These comments were brought by Commissioner Platt to the BOC C meeting. Second was made by Ian Greig. Motion carried unanimously.

Ian Greig suggested sending the letter through the BOCC to gain better attention. Mr. Greig offered a draft letter for Chairman Cameron to consider.

Helen Swisshelm related a conversation with Jan Platt regarding where the Library Board was in its efforts to get Sunday hours. Joe Stines and Jimmie Keel met with Commissioner Platt regarding Sunday hours and they have developed a decision unit for her to present during budget discussions using the next priority branch, North Tampa.

Helen Swisshelm requested that the Library Board set a policy limiting the time used for guest appearances. Ian Greig suggested that an information flyer could be sent to the "guest" advising them that all presentations are limited to 20 minutes. Joe broadened that by suggesting a form could be set up for the "guest" to send us information about themselves, their business, etc. This background information could be mailed to the Library Board via its monthly mailing.

Ian Greig commented on the Long Range Plan noting the absence of recognition and importance of the Library as a depository for historical documents and would like to see that added.

After discussion of a recent newspaper article noting Eleanor Howland's retirement as Director of the Temple Terrace Public Library, Ian Greig motioned that a letter of commendation be sent honoring and thanking Mrs. Howland for her dedicated and excellent service to library users. Anniece Ross seconded.

Josephine Gracia shared pictures from a Ruskin children's outreach program.

Janet Lorenzo spoke about the African-American community program held recently at College Hill and the favorable turnout it received - 65 people attended.

Kay O'Rourke congratulated Linda Gillon for the article written about her in the newspaper.

Kay O'Rourke asked about opening a coffee shop in the new NRW library; would the space be contracted out? Joe said that any such operation would be contracted out through Real Estate.

DIRECTOR'S REPORT:

None.

ANNOUNCEMENTS:

None.

ADJOURNMENT:

The meeting was adjourned at 6:40pm

Next Library Board Meeting:
         Date: April 20, 2000
         Time: 4pm-6pm
         Location: John F. Germany Public Library

                 - Unless notified otherwise


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