James Johnson, Jr., Chair
 
900 North Ashley Drive
Tampa, Florida 33602
James Martin, Jr., Vice-Chair
William Scheuerle, Secretary
 
Phone: (813) 273-3660
Fax: (813) 273-3707

Tampa-Hillsborough Public Library Board

MINUTES FROM THE MAY 24, 2001 PUBLIC LIBRARY BOARD MEETING
78th STREET COMMUNITY LIBRARY, 4-6pm

CALL TO ORDER:

The meeting was called to order at 4:05pm

ROLL CALL AND ATTENDANCE OF STAFF & SPECIAL GUESTS:

Library Board Members Present:
Sandra Cameron, Anniece Ross
Bill Scheuerle, Ian Greig
Kay O'Rourke

Library Board Excused:
Margaret Fisher, Dora Reeder
Helen Swisshelm, Cathy Bartolotti

Library Board Absent:
Mary Sherman

Library Staff Present:
Joe Stines, Director of Libraries
Marcee Challener, Manager Public Service
David Wullschleger, Manager Operations & Technology
Linda Gillon, Manager Staff & Administrative Support

Suzanne George, Facilities Coordinator
Jackie Zebos, Administrative Services
Barbara Marquette, Administrative Assistant
 

Special Guests:
Assistant County Attorney, Linda Davidson

Members of the Public:
Maureen Gauzza, President, Friends of Upper Tampa Bay Library

APPROVAL OF THE APRIL 26, 2001 MINUTES

The minutes of the April 26, 2001 meeting were approved with the following clarification to the Planning Committee report. Page one final paragraph "he stated that there are currently three high schools in the area and that there is concern that students will have proprietary feelings towards the library. If sited next to the Bloomingdale High School" is to be added.

CHAIRMAN'S REPORT

None.

PRESENTATIONS FROM THE PUBLIC/SPECIAL GUESTS:

Maureen Gauzza, President, Friends of Upper Tampa Bay Library, thanked the Board for the siting meeting and stated that there were 282 people in attendance. Ms. Gauzza passed information onto the Planning Committee for the proposed Upper Tampa Bay Library sites.

COMMITTEE REPORTS:

PLANNING COMMITTEE:

Chairman Kay O'Rourke stated that there were several different groups represented at the siting meeting on Monday, May 21, 2001. There was no Committee meeting prior to the Library Board meeting because there was no time for the Real Estate Department to complete their presentation materials. A Committee meeting will be held prior to the next Library Board meeting.

Mr. Stines stated that Mr. Kelly had asked him to pass on the following information: Mike Kelly is working toward two contracts for the Brandon project, which were ranked at the last Board meeting. Both of the landowners have dropped their prices. Mr. Kelly is continuing to negotiate with Tarae Brook for the proposed Upper Tampa Bay Library site. Bill Scheuerle stated that he had Bill Bishop's notebook containing the photo presentation for the Board to review.

The Jimmie B. Keel Regional Library dedication is scheduled for Thursday, June 7, at 2:00 p.m.

BUDGET COMMITTEE:

Bill Scheuerle presented the Budget Committee report in Ms. Swisshelm's absence. The Budget Committee met to discuss the salary adjustment for the position of Library Director. Copies of the recommended draft letter to County Administrator, Daniel Kleman, were distributed to the Board members. The recommendation passed unanimously.

Mr. Stines stated that Mr. Kleman's proposed budget is drafted and will be discussed at the June 6, BOCC meeting. He is expecting some of the "opportunities for efficiencies" proposed by the library to be included in the budget. At the last budget workshop, the BOCC asked Mr. Kleman to cut the general revenue millage by .25 in year 2002 and another .25 in year 2003. There were no recommendations to cut the Library Taxing District or the MSTU Fund. Mr. Kleman has recommended that the BOCC consider a seven percent reserve of the Library's budget rather than the current five percent. The BOCC voted to leave all reserves at five percent.

POLICIES & BYLAWS COMMITTEE:

None.

INTERNET USE SUBCOMMITTEE:

None.

PUBLIC ART:

None.

UNFINISHED BUSINESS:

None.

NEW BUSINESS:

Chairman, Sandra Cameron, appointed members of the Nominating Committee. They are Helen Swisshelm, Dora Reeder, and Sandra Cameron.

Ms. Cameron commented that the Friends and Trustees Workshop was very informative and suggested that this workshop be held more often.

DIRECTOR'S REPORT:

Marcee Challener, Manager, Public Service, distributed the Annual Review of Service Hours report. Ms. Challener asked the Board to consider general guideline for hours; a plan for this was also given to the Board. Ms. Challener asked that Peninsular and Port Tampa be categorized as neighborhood libraries. Mr. Stines asked the Board to authorize sixty-one hours per week at Peninsular and forty-eight hours per week at Port Tampa and give him the flexibility to determine the hours of operation, in order to determine the busiest times and days for each branch an analysis of statistical information was begun on April 1, 2001. This information will be used to schedule staff more efficiently.

Mr. Greig asked for a graph showing the decline for Port Tampa and Peninsular Libraries and the increase of Jan K. Platt Library. He requested that it be updated monthly.

Discussion followed regarding the monthly statistical information. Ms. Challener suggested that a workshop be held with the Board members to determine what statistics they need. Staff will notify the Board of potential dates.

Mr. Scheuerle made the motion to approve the Service Hour Guidelines that were submitted to the Board and that Mr. Stines and Ms. Challener should work together to implement those guidelines. Mr. Greig seconded. Motion passed unanimously.

Ms. Ross asked about Internet use. Mr. Stines stated that a six month review of filtered and unfiltered access had been conducted by Library Staff. (This was under the direction of Library Board Procedure #307.) At the end of the review period, Mr. Stines and Ms. Peters met with Linda Davidson and Stephen Todd, assistant county attorneys, to discuss the results. Mr. Stines then asked Ms. Davidson to comment. Ms. Davidson stated that based on the statistical data the County Attorney's Office did not feel there was a need to change the policy. Mr. Stines stated that there has been a dramatic decrease in patrons asking for unfiltered machines. The greatest rise was in patrons requesting access to the Internet, not in filtered or unfiltered access. Ms. Ross suggested that the Board continue to review whether the Library is providing the public with access to information. Ms. Ross went on to say that with increasing technologies the Board should consider a committee to review these new technologies and suggested a workshop. Ms. Davidson stated that there have not been any requests by library users during the past six months for the review of a web site, other than chat.

Mr. Stines stated that Tom Lenfesty has approached the Library requesting the Maritime Museum be moved from the Port Tampa Library to the Victory Ship. The Hillsborough County School Board and citizens from Tampa Heights have requested that a library site, similar to Egypt Lake, be considered at the renovated W. D. Waters High School (formerly Jefferson High School). These proposals will be brought to the Planning Committee, Budget Committee, and the Library Board when more information is available.

Ms. Ross asked about usage during Sunday hours at the John F. Germany. Ms. Challener responded that according to the statistics the library is busy earlier in the day and the hours should be changed to 10-6. Ms. Ross also stated that she is preparing draft procedures for the Alcohol Policy and is requesting a Policy and Bylaws Committee meeting.

ANNOUNCEMENTS:

The John F. Germany artwork tour is scheduled for June 28th at 2:30pm

ADJOURNMENT:

Meeting adjourned at 5:45pm

Next Library Board Meeting:
         Date: June 28, 2001
         Time: 4pm-6pm
         Location: John F. Germany Public Library

                 - Unless notified otherwise


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