James Johnson, Jr., Chair
 
900 North Ashley Drive
Tampa, Florida 33602
James Martin, Jr., Vice-Chair
William Scheuerle, Secretary
 
Phone: (813) 273-3660
Fax: (813) 273-3707

Tampa-Hillsborough Public Library Board

MINUTES FROM THE APRIL 24, 2003 PUBLIC LIBRARY BOARD MEETING
SCIENCE LIBRARY MUSEUM OF SCIENCE & INDUSTRY, 4-6PM

CALL TO ORDER:

Dr. Scheuerle called the meeting to order at 4:00 p.m. A quorum was present.

ROLL CALL AND ATTENDANCE OF STAFF & SPECIAL GUESTS:

Library Board Members Present:
William Scheuerle, Helen Swisshelm,
James Harkins, Sandra Cameron
Mary Silver, Margaret Fisher
Ted Corwin, Dora Reeder
Kay O'Rourke, Laura Vickers

Library Board Excused:
Alma Hires

Library Board Absent:
None

Library Staff Present:
Joe Stines, Director, Library Services
Linda Gillon, Manager, Staff and Administrative Support
Jackie Zebos, Administrative Services
Suzy George, Chief Librarian, South Region

Assistant County Attorney, Linda Davidson
Barbara Marquette, Administrative Assistant

 

Special Guests:

None.

Members of the Public:

Bob Argus
Michael Rosa
Fred Hearns

APPROVAL OF THE MARCH 27, 2003 MINUTES

Ms. Swisshelm moved that the minutes be accepted with corrections. Mr. Harkins seconded. Motion passed unanimously.

CHAIRMAN'S REPORT

None.

PRESENTATIONS FROM THE PUBLIC/SPECIAL GUESTS:

Bob Argus, Upper Tampa Bay – Mr. Argus commented that the library seems to have trouble funding facilities to keep up with the growing population. Mr. Argus asked whether it would be possible to impose impact fees for library building projects. Mr. Harkins stated that the BOCC has a propensity to waive impact fees. Mr. Stines will research and report to the Board at its May meeting.

Michael Rosa – Made the suggestion that a warning be posted at the door and on the website making patrons aware of the Patriot Act. Mr. Rosa distributed copies of Santa Rosa county's warning and resolution. Mr. Stines stated that Florida has a very strict privacy act and Hillsborough County libraries never give out information on patrons without first consulting with the County Attorney's Office. Mr. Stines will take this request to the County Attorney for review and will report to the Board at its May meeting.

Fred Hearns - Mr. Hearns representing the City of Tampa Black History Committee stated that there is some effort to get College Hill, Ybor and West Tampa and the people who support those libraries to work together. Since the Ybor Library is so centrally located, children at nearby schools and adults who may be interested in performing arts or other programs where a stage is needed, could have access to a facility that is owned and operated by the library. The Committee is proposing a 300 seat auditorium be built at the Ybor City library, similar to the African-American Museum and Research Library in Ft. Lauderdale and other sites around the country. The City of Tampa Black History Committee is composed of City employees who are interested in promoting Black History. Mr. Stines stated that Real Estate Director, Mike Kelly is researching the availability of land near and around the Ybor Library. The Ybor Library is on City land. Swati Bose is compiling costs estimates. Mr. Stines is planning to visit the African-American Museum and Research Library in Ft. Lauderdale. A feasibility study has been suggested. Mr. Stines will bring information to the June Planning Committee meeting.

COMMITTEE REPORTS:

    NOMINATING COMMITTEE:

    None.

    PLANNING COMMITTEE:

    Ms. Cameron asked Mr. Stines to update the Board. Mr. Stines stated that WilsonMiller is working very hard on the Master Plan. They will add social-economic criteria in addition to current population and projected population within geographic areas. He is working with an analysis of our current circulation of materials which shows where patrons live and where they checked out books on a particular day. Our goal is to have a draft of the document that will be presented to the BOCC at the May 22 Library Board meeting

    HCPLC Long Range Plan – A revised copy was distributed to the Board members. Mr. Stines will incorporate this document into the overall long range plan for Library Services. The Committee recommends that the Long Range Plan be adopted. Dr. Scheuerle called for a vote. The recommendation passed unanimously.

    Mr. Stines stated that the bank building that is adjacent to the Jan Platt Library was found to be in very bad condition. Bank America has not maintained the building according to the lease requirements and this issue may turn into a legal matter between the County and Bank America.

    The Real Estate Department is exploring alternative options for our space needs at the Seffner-Mango Library.

    BUDGET COMMITTEE:

    Chairman, Helen Swisshelm stated that the committee reviewed the March 2003 budget report. Professional Services funds were realigned to pay for the Master Plan and the College Hill structural study. There are several library staff retirements pending, these are funded in the Personnel Budget.

    Mr. Stines discussed the budget presentation. Dr. Scheuerle, Ms. Swisshelm, and Ms. Cameron attended the budget presentation to Mr. Kleman. Mr. Kleman will present his budget to the BOCC in early June. Ms. Reeder made the motion to authorizing the chairman to write a thank you letter for the opportunity to participate and for Mr. Kleman's consideration and support of the budget. Dr. Fisher seconded. Motion passed unanimously. The indirect cost line item was trimmed from a 47% increase to a 24% increase. Ms. Swisshelm stated that the Board members who attended that meeting were very proud of the Director's presentation and the staff members who put the budget together. At the end of the meeting Mr. Kleman brought up the topic of maintaining what we already have. Mr. Stines stated that Mr. Kleman feels strongly that as before we expand we need to be sure that we are properly taking care of the facilities that we have. That these are in good working order, that these are properly serving the public, and that the public's expectations are being met at those locations. One percent of the Library Taxing Fund is set aside for maintenance and one option would be to increase this to two percent.

    Ms. Swisshelm stated that she received a letter from Assistant County Administrator, Kathy Harris stating that she concurred with the Board's request for adjustment for the exempt Masters in Library Science and will forward it to Human Resources with her recommendation.

    The next budget meeting is scheduled for May 15th at 1:00 p.m. at the John F. Germany Public Library.

    POLICIES & BYLAWS COMMITTEE:

    No meeting this month.

    INTERNET USE SUBCOMMITTEE:

    None.

    SCHEDULING ADHOC COMMITTEE:

    None.

    PUBLIC ART:

    None.

UNFINISHED BUSINESS:

Dr. Scheuerle asked whether a representative for District 4 had been recruited. Mr. Stines stated that the June Library Board rotation has been advertised and that the District 4 vacancy has been included. Ms. O'Rourke, Ms. Cameron, Ms. Silver, and Dr. Fisher are up for reappointment. Applications are due back to the County by June 12.

Dr. Scheuerle read excerpts from the Plant City edition of the Tampa Tribune article dated April 19, 2003 about the Turkey Creek High School being considered for use as a library. The article stated that the school district will begin a $280,000 renovation of the exterior of the building in including repairing the windows, doors, and roof. According to a school district property manager it would cost as much as $5 million to renovate the entire building. Ms. Dana Welch is encouraging alumni to write letters to the BOCC recommending use as a library. Mr. Stines stated that WilsonMiller will be contacting the Planning Departments of Plant City and Temple Terrace regarding future expansions or branch libraries in these cities.

NEW BUSINESS:

The Nominating Committee will be appointed by the Board Chairman at the May meeting. Please contact Barbara Marquette at 276-8172 if you are interested in serving on this committee.

Dr. Scheuerle received a letter from Commissioner Scott dated April 4th stating that the BOCC is requesting that the next library constructed be named in honor of Robert Saunders. This request was assigned to the Policy and Bylaws Committee for consideration. Mr. Stines stated that the Citizens Action Committee has recommended that County facilities named after people retain their geographic name as well. The Chair will send a letter to Commissioner Scott acknowledging receipt and disposition of the request.

A request to serve alcohol was received from the Friends of the West Gate Regional Library for an event on May 1, 2003. Dr. Scheuerle referred to the Library Board's policy adopted on September 30, 2000. “Must submit the completed application for permission to serve alcoholic beverages at least three months prior to the proposed event.” The request is dated March 1 but was received by the Board on April 24th. Ms. Vickers stated that the application was mailed to her by the Friends President however, she did not receive it. The Friends President then hand delivered it to her. Ms. Vickers stated that she felt they were not aware of the process.

Mr. Stines stated that the Friends of the West Gate Regional Library have met all of the requirements with the exception of the three month submission.

Mr. Stines stated that he will encourage the President of the Friends of the Tampa-Hillsborough County Public Library to write a letter to the chapters explaining the policy and procedure.

Assistant County Attorney, Linda Davidson stated the Library Board could make the decision to waive the time period. “In taking action for this event the Board can take into consideration that there are no other requests for the space, they have satisfied the criteria for insurance, and the Friends are a group that supports the library.” Dr. Fisher moved that the three month time period be waived for this request because of the factors which have been outlined. 1) It is the second time the event has been held. 2) It is sponsored by the Friends of the Library. 3) The library will be closed at that time of the event. 4) Insurance has been purchased. 5) There are no other requests from any other groups at this time. 6) The Library Director has approved the request. Ms. Reeder seconded. The motion passed unanimously.

Dr. Scheuerle asked for a motion that a letter be prepared for his signature to the Friends President stating that the Library Board has approved their request, but considered this a one time exception and a copy of the policy and an application form will be attached. Mr. Harkins made the motion as stated. Ms. Reeder seconded. The motion passed unanimously.

Ms. Swisshelm made the motion that an information letter be sent to all the Friends groups with a copy of the policy and the application. Ms. Vickers seconded. Mr. Harkens asked that the cover letter clearly state the time requirement of 90 days. The motion passed unanimously.

DIRECTOR'S REPORT:

Mr. Stines stated that the Citizens Action Committee (CAC) would like to have a report from the Library Services. Ms. Harris is coordinating this and will schedule.

Dr. Scheuerle announced that Ms. Reeder was awarded the “2003 Library Board Friend of the Year Award”. Ms. Reeder was honored for her years of dedicated service to the public library especially for her enthusiasm and effort on behalf of the West Tampa Public Library, children and youth access to reading, and State of Florida Library Council.

Mr. Stines stated that Mr. Fendig passed away. He had spent his entire life serving other people and had a long history with the public library.

The Bruton Memorial Friends of the Library celebrated their 10th Anniversary with a commemorative quilt. The Tampa-Hillsborough County Public Library block was created by Sheryl Herold and Barbara Marquette.

Board members were encouraged to contact the Florida Legislature in support of State Aid to libraries, funding for library cooperatives, and other library issues.

The Born to Read Program was awarded a $5,162 grant from the Family and School Support Team to buy books for distribution to low income children.

The State Library of Florida has requested that the Library work with school officials to assist third graders over Summer 2003 who failed the FCAT. A $10,000 state grant is available.

Four Seasons author series is meeting on Friday, April 25th at noon at the Tampa Club. Hilary Hemmingway will be the guest author.

ANNOUNCEMENTS:

Budget Committee - Thursday, May 15 – 1:00 p.m. at the John F. Germany Public Library (changed to Jimmie B. Keel)

Planning Committee - Thursday, May 15 – 2:00 p.m. at the John F. Germany Public Library (changed to Jimmie B. Keel)

Policy & Bylaws - Thursday, May 22 - 2:30 p.m. at the John F. Germany Public Library

Library Board - Thursday, May 22 - 4:00 p.m. at the John F. Germany Public Library

ADJOURNMENT:

The meeting was adjourned at 5:45 pm.

Next Library Board Meeting:
         Date: May 22, 2003
         Time: 4pm-6pm
         Location: John F. Germany Public Library

                 - Unless notified otherwise


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