James Johnson, Jr., Chair
 
900 North Ashley Drive
Tampa, Florida 33602
James Martin, Jr., Vice-Chair
William Scheuerle, Secretary
 
Phone: (813) 273-3660
Fax: (813) 273-3707

Tampa-Hillsborough Public Library Board

MINUTES FROM THE AUGUST 28, 2003 PUBLIC LIBRARY BOARD MEETING
RIVERVIEW BRANCH PUBLIC LIBRARY, 4-6PM

CALL TO ORDER:

Ms. Vickers called the meeting to order. A quorum was present.

ROLL CALL AND ATTENDANCE OF STAFF & SPECIAL GUESTS:

Library Board Members Present:
Helen Swisshelm, Alma Hires
Kay O'Rourke, Ted Corwin
Sandra Cameron, Dora Reeder
Laura Vickers, Jim Johnson
James Martin

Library Board Excused:
Margaret Fisher
William Scheuerle
James Harkins

Library Staff Present:
Joe Stines, Director, Library Services
Linda Gillon, Manager, Staff and Administrative Support
David Wullschleger, Manager, Operations & Technology

Linda Davidson, Assistant County Attorney
Barbara Marquette, Administrative Assistant

 

Special Guests:

None.

Members of the Public:

Cindy Gormley
Fred Hearns

APPROVAL OF THE July 24, 2003 MINUTES

Mr. Corwin moved that the minutes be approved with corrections. Dr. Hires seconded. The minutes were approved.

CHAIRMAN'S REPORT

None.

PRESENTATIONS FROM THE PUBLIC/SPECIAL GUESTS:

Mrs. Cindy Gormley, representing the Upper Tampa Bay Friends of the Library, stated that earlier this month a Budget/Planning Committee meeting date change was not posted for the public. Mr. Stines stated that the meeting was changed due to a conflict with his schedule and he suggested that meeting dates not be changed to accommodate his schedule. Ms. Gormley, also stated that the Starbucks in the Citrus Park Mall will be donating all of its beverage proceeds on Friday, August 29th to the Friends of the Upper Tampa Bay Library.

Mr. Fred Hearns representing the Urban Friends stated that they have drafted bylaws and named the group the Ada T. Payne Friends of the Library. Ms. Payne was the first black librarian in Tampa.

COMMITTEE REPORTS:

    NOMINATING COMMITTEE:

    None.

    PLANNING COMMITTEE:

    Co-Chair Kay O'Rourke reported that the committee meet on August 19, 2003. Mr. Stines updated the committee on the Master Plan. Michael English of WilsonMiller distributed the final draft of the Master Plan to the Board. Mr. English provided an overview for the new Library Board members. Mrs. Cameron made a motion to approve the Master Plan document with the addition of an appendix of the Library Site Selection Procedures. Mrs. Swisshelm seconded. The motion passed unanimously. The next meeting will be on September 18, 2003 at 1:30 p.m. at the John F. Germany Public Library.

    BUDGET COMMITTEE:

    Chair Helen Swisshelm reported that the committee met on August 19, 2003. Mr. Stines reported that 83.3% of the budget year is expired and he expects to spend down each line item in Character 30. Mrs. Swisshelm reminded everyone that the BOCC Budget Public Hearings will be held September 4th and 18th at 6:00 p.m.

    Ms. Swisshelm stated that library staff have applied for a Library Services Technology Act Grant in the event that the Spanish bookmobile is not funded in the recommended budget. Citizens are encouraged to attend the BOCC Public Meetings and make their needs known.

    Mr. Stines stated that the Library Manager's Salary recommendation has been forwarded to the Personnel Committee for final review and action. Mrs. Swisshelm recommended that the new Budget Committee Chair follow up on this action if it is not approved.

    POLICIES & BYLAWS COMMITTEE:

    Chair, Alma Hires stated that the committee met on August 28, 2003. The committee has received two requests to rename libraries. Dr. Hires and Mr. Stines met with Commissioner Scott to recommend that the Ybor City Branch Library be renamed in honor of Mr. Robert Saunders. The committee will post a request for public input on the website and will ask the Urban Friends for input at their next meeting. The other request was to rename the College Hill Library for Mr. Mathew Gregory. Library staff will gather more information on Mr. Gregory for the committee to make a recommendation. Since there are new committee members the Committee will review the Library Naming Policy at their September meeting.

    INTERNET USE SUBCOMMITTEE:

    Ms. Challener updated the Board on the August 13, 2003 meeting. Ms. Challener stated that it was not an official meeting of the subcommittee due to the confusion of who was an official member of the committee. A discussion was held regarding Children's Internet Protection Act (CIPA). A letter was sent to County Administrator Daniel Kleman on August 1, 2003 recommending that the one unfiltered computer in the John F. Germany library be filtered. We have not received a response from Mr. Kleman. The consensus of the group is that the Library's Request for Review of a Website Policy be revised to state that a response would be given to the customer within one business day. Ms. Davidson stated that since there was no quorum present at the meeting that this is the consensus of the group and not a recommendation. There was discussion but no committee action was taken. The rest of the review procedure remains the same. A patron may still appeal Library staff's decision to the Library Board within fifteen business days rather than calendar days. The Library Board instructed the Policy & Bylaws committee to revise the Policy using the guidelines discussed on August 13th.

    SCHEDULING ADHOC COMMITTEE:

    None.

    PUBLIC ART:

    None.

UNFINISHED BUSINESS:

None

NEW BUSINESS:

Chair, Laura Vickers proposed the following committee assignments:

Planning Committee:
Margaret Fisher, Chair
Sandra Cameron
James Johnson
Kay O'Rourke
Jim Harkins

Policy & Bylaws Committee:
Alma Hires, Chair
Ted Corwin
James Martin

Budget Committee:
William Scheuerle, Chair
Helen Swisshelm
Dora Reeder

Internet Subcommittee:
Ted Corwin, Chair
James Johnson
James Martin

2004 Meeting Schedule was distributed and accepted without change.

DIRECTOR'S REPORT:

The report was distributed at the meeting. There were no comments from the Board members.

ANNOUNCEMENTS:

Budget/Planning Committee Thursday, September 18 - 1:30 p.m. at the John F. Germany Public Library

Policy & Bylaws Thursday, September 25 - 2:30 p.m. at the John F. Germany Public Library

Library Board Thursday, September 25 - 4:00 p.m. at the John F. Germany Public Library

ADJOURNMENT:

The meeting was adjourned at 5:40pm.

Next Library Board Meeting:
         Date: September 25, 2003
         Time: 4pm-6pm
         Location: John F. Germany Library

                 - Unless notified otherwise


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