James Johnson, Jr., Chair
900 North Ashley Drive
Tampa, Florida 33602
James Martin, Jr., Vice-Chair
William Scheuerle, Secretary
Phone: (813) 273-3660
Fax: (813) 273-3707
Tampa-Hillsborough Public Library Board
MINUTES FROM THE FEBRUARY 27, 2003 PUBLIC LIBRARY BOARD MEETING
JOHN F. GERMANY PUBLIC LIBRARY, 4-6PM
- CALL TO ORDER:
Dr. Scheuerle called the meeting to order. A quorum was present.
- ROLL CALL AND ATTENDANCE OF STAFF & SPECIAL GUESTS:
Library Board Members Present:
William Scheuerle, James Harkins
Helen Swisshelm, Alma Hires
Kay O'Rourke, Laura Vickers
Sandra Cameron, Ted Corwin
Library Board Excused:
Dora Reeder, Mary Silver
Library Board Absent:
Library Staff Present:
Joe Stines, Director, Library Services
Linda Gillon, Manager, Staff and Administrative Support
David Wullschleger, Manager, Operations & Technology
Assistant County Attorney, Linda Davidson
Jackie Zebos, Administrative Services
Suzy George, Facilities Officer
Barbara Marquette, Administrative Assistant
Members of the Public:
- APPROVAL OF THE JANUARY 23, 2003 MINUTES
A correction was made to reflect that Mr. Corwin and Ms. Vickers were not at the January meeting. Ms. Swisshelm moved that the minutes be accepted with corrections. Mr. Harkins seconded. Motion passed unanimously.
- CHAIRMAN'S REPORT
- PRESENTATIONS FROM THE PUBLIC/SPECIAL GUESTS:
Brett Sharinghausen, President of the Upper Tampa Bay Library Foundation stated that the Upper Tampa Bay Library Foundation along with Senator Sebesta, Representative Culp, Commissioner Hagen, and Commissioner Norman, have invited First Lady, Columba Bush to be the primary guest speaker at a $200 a plate fund raiser along with a silent and vocal auction.
On the 8th of November the Foundation will host a fundraiser for the Upper Tampa Bay Library. The Fall Fest will include a 5K and 1K walk/run. More information will be sent out.
Mr. Sharinghausen attended the Planning Committee meeting, he commented that the Committee used 2000 census data. In the 2000 census the population is 37,963. By not adding the 2002 population estimate and the three additional tracts that are being dropped from the Upper Tampa Bay Library that takes out 20,185 people. So the total would be 58,148 using 2000 data. If you use the 2002 data, it comes out to 66,167 people. Mr. Sharinghausen doesn't understand why the Board is using old information. Spill over was another issue that was discussed at the Planning Committee. Currently there is reciprocal borrowing between the different counties. Instead of using 58,148 people, if you use the 2002 census data it would be even more. Mr. Sharinghausen recommended that the Library Board use the 2002 census data.
Ms. Cameron stated that other criteria were used when planning libraries such as barriers, major roads, people don't like to cross highways. Are there any of those situations in the census tracts? Mr. Sharinghausen responded that there was a distance disparity.
Mr. Stines stated that the Planning Committee had agreed that the 2002 estimated census data should be included in the Master Plan report. We can assure the public that we will use not only current information but also use the estimated figures and long term will be looking at the other alternate attributes necessary to develop a long term plan.
Mrs. Maureen Gauzza, President, Friends of the Upper Tampa Bay Library Chapter, expressed her concern regarding the population figures. Ms. Gauzza asked Mr. Stines whether Citrus Park would be left in the Upper Tampa Bay service area. Mr. Stines responded that whatever census tracts were included in the Wilson Miller document were the ones that have been agreed upon. However, that may change once the Master Plan of the region is completed. In some instances a census tract may have to be split based on the situation. Ms. Gauzza would also like to have the Master Plan consider the population of those under the age of 18.
The Upper Tampa Bay Friends will host a Tour of Italy fund raiser on April 25th. Three corporations are sponsoring this event with food and wine.
Mr. Stines stated that Ms. Gauzza made a valid point in considering the under 18 population. The Master Plan would not have included the number of children in the actual planning of the library location, but it should be included in the amount of space allowed for a particular library. Wilson Miller will collect that information. Prior to hiring Wilson Miller, the use of census tracts by the Library was to make sure that every census tract was assigned to a Librarian to include all the day cares, churches, homeowners groups, etc. for publicity and publications.
- COMMITTEE REPORTS:
- NOMINATING COMMITTEE:
- PLANNING COMMITTEE:
Co-Chair, Sandra Cameron stated that an interim report was presented by Wilson Miller. The committee recommends accepting their report proposing an additional 5,000 sq. ft. for each Upper Tampa Bay and South Brandon libraries.
Mr. Stines discussed the library standards contained in the report. Currently we are at .39 square foot per capita. Using the 2000 census tract 10,000 sq. ft would provide .26 sq. ft. per capita. It clearly shows that this is too small and that 15,000 sq. ft. would be warranted for Upper Tampa Bay and South Brandon libraries. The committee recommends the increase in square footage for Upper Tampa Bay and South Brandon libraries from 10,000 sq. ft. to 15,000 sq. ft. The recommendation passed unanimously.
The Committee recommends acceptance of the FY 04-05 Unmet Needs Priority List. This list contains all of the unmet needs and maintenance items for existing buildings as follows 1) air conditioning components; 2) parking lots; 3) additional 5,000 sq. ft. each for South Brandon and Upper Tampa Bay libraries; 4) irrigation/landscaping; 6) carpet replacement; 7) retro-fit lighting; 8) master plan; 9 -14) future branches. The recommendation was passed unanimously.
- BUDGET COMMITTEE:
Chairman, Helen Swisshelm stated that the committee reviewed the January 2003 budget report. The draft FY04-05 Decision Units were reviewed. Items one through seven are continuation, eight through eleven are mandatory (opening of West Tampa expansion, Lutz expansion, Upper Tampa Bay, and South Brandon) and twelve through seventeen are desired decision units as ranked by the Budget Committee. The Budget Committee recommended approval of these items. Dr. Scheuerle asked that Budget and Management Director, Eric Johnson be asked to discuss indirect costs with the entire board. The recommendation passed unanimously.
Manager's salary report - Ms. Swisshelm read the recommendation "Due to the requirement of a Master's Degree in Library Science (MLS) is required for exempt public library managers and the analysis of other library managers in the state, we recommend a pay grade more in line with the existing Hillsborough County pay grade D for other county managers. This recommendation would suggest an upgrade of our masters degreed managers to pay grade D or the creation of a Special Class with a salary range similar to the pay grade D." This recommendation should go forward to the Assistant County Administrator for Human Services, as an addition to our fiscal year 04-05 budget request for her review and action. The recommendation was approved unanimously.
- POLICIES & BYLAWS COMMITTEE:
Acting Chair, Alma Hires stated that the County Attorney was reviewing the Code of Conduct and the Meeting Room Policy.
There were no changes from the Board members to the Bylaws. The Committee recommended that the Bylaws be approved. The recommendation passed unanimously.
Ms. Challener will send a survey to the Friends of the New Tampa Library requesting information from other neighborhood groups regarding the renaming of their meeting room. Responses will be due thirty days after the letter is sent.
- INTERNET USE SUBCOMMITTEE:
- SCHEDULING ADHOC COMMITTEE:
- PUBLIC ART:
- UNFINISHED BUSINESS:
- NEW BUSINESS:
Dr. Hires stated that she had attended the Cultural Arts District Stakeholders meeting on Monday, January 3, 2003. The topics included excerpts from the Cultural District Master Plan.
- Downtown Central Library - meet with the Library Board, Friends of the Library, and the County Commissioners to determine what plans they have for the library.
- What are the long range plans?
- What are the barriers to planning?
- What are the needs of the library?
- The placement of a Community Arts Center on the West side of the library. This facility will provide space for a community gallery and opportunities for artists to work.
- Position statement from the library.
Mr. Stines stated that he will direct staff to prepare a position statement to include the following topics: combination of county/city planning; seeking funds for the master plan, improving landscaping and security. Ms. Cameron asked that the Interlocal Agreements and the Special Act be included in the statement.
- DIRECTOR'S REPORT:
Mr. Stines discussed the Governor's proposal to close the State Library and possible elimination of State Aid funds. The State Library's circulating collection is to be given to NOVA University and materials would only be available through interlibrary loan. The Governor supports State Aid and the construction grant funds.
Mr. Stines encouraged Board members to urge the Legislative Delegation to support the construction grants and state aid and to keep the State Library together. Bernadette Stork may contact the Friends of the Library to do the same.
Budget Committee - Monday, March 3 - 2:30 p.m. at the Jimmie B. Keel Regional Library
Planning Committee - Thursday, March 20 - 2:30 p.m. at the Jimmie B. Keel Regional Library
Policy & Bylaws - Thursday, March 27 - 2:30 p.m. at the John F. Germany Public Library, Boardroom
Library Board - Thursday, March 27 - 4:00 p.m. at the John F. Germany Public Library, Auditorium
The meeting was adjourned at 6pm.
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