James Johnson, Jr., Chair
 
900 North Ashley Drive
Tampa, Florida 33602
James Martin, Jr., Vice-Chair
William Scheuerle, Secretary
 
Phone: (813) 273-3660
Fax: (813) 273-3707

Tampa-Hillsborough Public Library Board

MINUTES FROM THE APRIL 22, 2004 PUBLIC LIBRARY BOARD MEETING
JOHN F. GERMANY PUBLIC LIBRARY, 4-6PM

CALL TO ORDER:

Ms. Vickers called the meeting to order at 4:00 p.m. A quorum was present.

ROLL CALL AND ATTENDANCE OF STAFF & SPECIAL GUESTS:

Library Board Members Present:
Laura Vickers, Kay O'Rourke,
Ted Corwin, Alma Hires, Dora Reeder
James Martin, James Harkins
Sandra Cameron, and Margaret Fisher
Library Board Excused:
Helen Swisshelm
William Scheuerle
Jim Johnson was absent

Library Staff Present:
Joe Stines, Interim Assistant County Administrator
Marcee Challener, Interim Director, Library Services

Suzy George, Chief Librarian
Jason Biggers, Senior Librarian
Barbara Marquette, Senior Executive Secretary.
 

Special Guests:
None.

Members of the Public:

Fred Hearns, President, Ada T. Payne Friends of the Urban Libraries

APPROVAL OF THE LIBRARY BOARD March 25, 2004 MINUTES

Mr. Harkins moved that the minutes be approved. Ms. Fisher seconded. The minutes were approved.

CHAIRMAN'S REPORT

None.

PRESENTATIONS FROM THE PUBLIC/SPECIAL GUESTS:

Fred Hearns, President of the Ada T. Payne Friends of the Urban Libraries. Mr. Hearns responded to a request from the Library Board regarding the naming of the community room at the West Tampa Library be named for Mr. Tony Garcia. That issue was discussed at the Friends March and April meetings. A report was given to the Library Board's Policy and Bylaws Committee earlier today. There are several events that Mr. Hearns invited the Library Board and the public to attend:

April 25, 3:00 p.m. Saunders Library Reception for County Administrator Pat Bean

April 28, 9:00 a.m. Ada T. Payne Friends of the Urban Libraries will receive a Volunteer Award from the Board of County Commissioners

April 29, 2:30 p.m. Rededication of the West Tampa Public Library

May 15, 12 p.m. - 6:00 p.m. Central Avenue Reunion

May 20, Florida Emancipation Day Celebration at the Greater Bethel Baptist Church

June 5, 2:00 p.m. Rededication of the Robert W. Saunders Public Library

COMMITTEE REPORTS:

BUDGET COMMITTEE:

April budget review - no questions were raised.

Mr. James Martin reported for Chair, William Scheuerle. The Committee will send Eric Johnson, Director, Management and Budget Department another letter asking him to attend the Library Board's May 27 meeting. Ms. Challener stated that Mr. Johnson will be attending the May 27th meeting.

Mr. Stines stated that if the BOCC would approve a grant agreement at their May meeting we would receive a $34,000 grant for upgrades to the Gates Computer Labs.

NOMINATING COMMITTEE:

None.

PLANNING COMMITTEE:

Co-Chairs, Sandra Cameron and Kay O'Rourke reported that Mr.Terry Cullen, Principal Planner, Hillsborough County Planning Commission made a presentation to the Committee regarding library service for Sulphur Springs. Ms. O'Rourke stated that the need in Sulphur Springs is much greater than anyone had envisioned. The committee recommends asking Mr. Cullen to address the Library Board at their May meeting. She also raised the question regarding how many other communities are there in the city or county that have the same overwhelming need as Sulphur Springs. Ms. O'Rourke suggested that Kathleen McCook or someone at the University of South Florida be contacted to explore some of these situations/areas that are densely populated so that the Board could be proactive instead of reactive.

Mr. Stines stated that he and David Wullschleger have met and will be meeting again with Jill Lemons, Hillsborough County School Board Real Estate Department and will discuss options with her. He asked if the Committee would like to schedule a meeting out in the community. Mr. Stines also stated that if the Board were to provide services in Sulphur Springs they would have to look at the University area as well. He reported that bookmobile service has been started in the Dover area as a result of a request from Commissioner Storms and that bookmobile service may not be appropriate for either of these areas but should be investigated as a means of providing service to those areas. He feels that the ideal solution would be a partnership with the schools similar to Egypt Lake. The Committee's recommendations to have Terry Cullen make a presentation to the Library Board. Staff will invite Mr. Cullen to the May 27th meeting.

POLICIES & BYLAWS COMMITTEE:

Chair, Alma Hires stated that most of the meeting had consisted of the naming of facilities and that they are still working on that. The Committee has received a draft copy of the Bylaws for review.

INTERNET USE SUBCOMMITTEE:

None.

SCHEDULING ADHOC COMMITTEE:

None.

PUBLIC ART:

None.

UNFINISHED BUSINESS:

Mr. Stines reminded the Board that Assistant County Attorney, Linda Davidson was working on the role of the Library Board with non profit organizations.

NEW BUSINESS:

Mr. Harkins stated that he would like to have the Library Board recommend to the Policy and Bylaws Committee that they establish a policy on exhibitions. Ms. Challener stated that there is a display policy. Mr. Harkins stated that you display a painting, but you exhibit collections, i.e. artifacts. Mr. Stines stated that previous exhibitions have been dealt with on an individual basis, but that it would be a good idea to develop a policy. Staff will complete a review, and ask for a legal opinion for the Board.

Mr. Stines presented the Library Board Friend of the Year award to Ms. Laura Vickers on behalf of the Friends of the Library.

DIRECTOR'S REPORT:

Ms. Challener reported that these branches have had great increases in their circulation to-date: Egypt Lake +19%, College Hill +18%, and West Tampa +14%. Upper Tampa Bay and South Brandon library fact sheets were distributed to the Board. Staff was expecting a gentleman at this meeting to express his concerns about perception of how the homeless are being treated in the libraries. Security bars will be installed under the John F. Germany Library (parking area and the City's MIS entrance). This may be perceived as another step being taken against the homeless. The Code of Conduct determines who is allowed in the library, this is based on behaviors not appearances.

Lutz is coming along; the mini library will be closed in early May so that the meeting room can be renovated. Patrons will be referred to the Keel Library during this time. Reopening is scheduled for June 1.

The Friends of the West Gate Library invited the Board to their 4th Annual Art, Wine, and Music event on Thursday, May 6, 2004, 7:00 p.m. at the West Gate Regional Library.

Mr. Stines reported that State Aid has not been decreased. There is a possibility that some projects may be funded with construction grants. The Upper Tampa Bay project is on the short list for possible funding. There is still time to reapply for West Gate and South County.

Real Estate Director, Mike Kelly is preparing a letter to the Mayor's Chief of Staff, for Joe's signature, requesting that the property be deeded over to the County. Negotiations are still ongoing.

Real Estate staff has stated that Commissioner Hagen may identify the need to purchase County owned property on Kingsway for a future Seffner Mango library. Commissioner Hagen will be holding a town hall meeting in that area in June.

Interviews have been scheduled for May 10th and 11th for the position of Assistant County Administrator. Mr. Stines hopes to return to the library by mid June.

Senate Bill 1552 if passed, will require every library in the state to filter which may require us to change our filtering policies.

ANNOUNCEMENTS:

Budget - Tuesday, May 24, 2004 - 1:00 p.m. at the John F. Germany Public Library

Planning - Tuesday, May 24, 2004 - 2:00 p.m. at the John F. Germany Public Library

Policy & Bylaws - Thursday, May 27, 2004 2:30 p.m. at the Robert W. Saunders Public Library

Library Board - Thursday, May 27, 2004 - 4:00 p.m. at the Robert W. Saunders Public Library

ADJOURNMENT:

The meeting was adjourned at 5:30pm.

Next Library Board Meeting:
         Date: May 27, 2004
         Time: 4pm-6pm
         Location: Robert W. Saunders Public Library

                 - Unless notified otherwise


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