Laura Vickers, Chair
 
900 North Ashley Drive
Tampa, Florida 33602
Alma Hires, Vice-Chair
Ted Corwin, Secretary
 
Phone: (813) 273-3660
Fax: (813) 273-3707

Tampa-Hillsborough County Public Library Board

MINUTES FROM THE AUGUST 26, 2004 PUBLIC LIBRARY BOARD MEETING
JOHN F. GERMANY PUBLIC LIBRARY, 4-6PM

CALL TO ORDER:

Ms. Vickers called the meeting to order at 4:00 p.m. A quorum was present.

ROLL CALL AND ATTENDANCE OF STAFF & SPECIAL GUESTS:

Library Board Members Present:
Laura Vickers, Dora Reeder
Ted Corwin, Alma Hires
James Martin, Margaret Fisher
Sandra Cameron, Jim Johnson
William Scheuerle
Library Board Excused:
Kay O'Rourke, James Harkins
Helen Swisshelm



Library Staff Present:
Marcee Challener, Interim Director, Library Services
Linda Gillon, Manager, Programming
David Wullschleger, Manager, Operations
Jackie Zebos, Manager, Administrative & Reference Services

Suzy George, Chief Librarian
Barbara Marquette, Senior Executive Secretary
 

Special Guests: None

Members of the Public:

APPROVAL OF THE LIBRARY BOARD July 22, 2004 MINUTES

Dr. Fisher moved that the minutes be approved as corrected. Mr. Johnson seconded. The minutes were approved.

CHAIRMAN'S REPORT

None.

PRESENTATIONS FROM THE PUBLIC/SPECIAL GUESTS:

Bob Argus, Upper Tampa Bay Friends of the Library asked why the Library Board meetings were not televised on HTV. Ms. Challener will ask the Communications Department.

Maureen Gauzza, President, Upper Tampa Bay Friends of the Library, the Friends will be mailing their second letter for their fund raising tree. Their next meeting is scheduled on September 22, 2004.

Fred Hearns, President, Ada T. Payne Friends of the Library, requested the reconsideration of naming the meeting room at the Robert W. Saunders, Jr. Library. Mr. Hearns encouraged the Library Board pursue a Partnership with Booker T. Washington School.

Mary Morris James, Ada T. Payne Friends of the Library, requested the reconsideration of naming the meeting room at the Robert W. Saunders, Jr. Library.

Johnnie Saunders, Ada T. Payne Friends of the Library, requested the reconsideration of naming the meeting room at the Robert W. Saunders, Jr. Library.

Willie Robinson, Ada T. Payne Friends of the Library, requested the reconsideration of naming the meeting room at the Robert W. Saunders, Jr. Library.

Bernadine White King, Ada T. Payne Friends of the Library, requested the reconsideration of naming the meeting room at the Robert W. Saunders, Jr. Library.

Dr. Aaron Smith, Ada T. Payne Friends of the Library, requested the reconsideration of naming the meeting room at the Robert W. Saunders, Jr. Library.

Aleta Maschek, President, Friends of the Library, suggested that this topic be brought before the Friends President's Roundtable.

COMMITTEE REPORTS:

BUDGET COMMITTEE:

Chair, Bill Scheuerle. Dr. Scheuerle stated that the Budget Committee met on Tuesday and was told that a $163,000 grant was received for a Spanish language Cybermobile. This is a bookmobile with six to eight laptops and bilingual staff. The County will have to contribute matching funds which will probably come from the Library's reserve.

Two Budget Public Hearings are scheduled for September 9th and September 23rd at 6:00 p.m.

The next meeting is scheduled for Monday, September 20th at 1:00 p.m. at the John F. Germany Public Library

NOMINATING COMMITTEE:

None.

PLANNING COMMITTEE:

Co-Chairs, Sandra Cameron and Kay O'Rourke. Ms. Cameron stated that the Committee met on Tuesday and were given updates on the current projects. These updates are covered in the August Director's Report. David Wullschleger reported that a contract has been secured for the additional property adjacent to the North Tampa Library. The Real Estate Department is finalizing a closing date and BOCC approval of the purchase.

The next Planning Committee meeting is scheduled for Monday, September 20th at 1:30 p.m. at the John F. Germany Public Library

POLICIES & BYLAWS COMMITTEE:

Chair, Alma Hires stated that the Committee met immediately before this meeting and made the following decisions:

  1. The Committee voted to accept for Board review the Code of Conduct and is recommending that it be distributed to all Board members.

  2. The Committee also voted to reaffirm its previous vote to name the meeting room at the Robert W. Saunders, Sr. Public Library in honor of Dr. Walter L. Smith.

Dr. Hires commented that the Committee followed the procedure as written. By no means was there any intent to be discourteous to the Friends. The Committee members felt that they knew enough about Dr. Smith and did not need any outside input. On two occasions the Committee sought assistance rom the Friends regarding Matthew Gregory and Tony Garcia since the Committee knew very little about them. The Committee has not violated any policy or procedure in the naming of the Saunders meeting room.

Mr. Jim Johnson would like to be appointed to the Policy and Bylaws Committee. Ms. Vickers welcomed Mr. Johnson to the Committee.

Ms. Cameron asked that when the Policy & Bylaws Committee reviews its Naming Policy that it consider adding the following statement: As a courtesy a proposed name will be referred to any interested group.

Dr. Scheuerle asked Ms. Davidson "Since the Policy & Bylaws Committee took a reaffirming vote on the renaming of the meeting room, does that mean that the Library Board needs to vote on that reaffirmation? Ms. Davidson responded that it was not necessary since the Board did not take any action just the Committee. Dr. Scheuerle made the motion that the Board reconsider the naming of the Robert W. Saunders, Sr. Public Library meeting room in honor of Dr. Walter L. Smith. Mrs. Reeder seconded. Discussion followed. Dr. Scheuerle restated the motion, that the Library Board reconsider the naming of the meeting room for Dr. Smith. The motion was defeated 7-2.

The next meeting is scheduled for Thursday, September 23rd at 2:30 p.m. at the Lutz Branch Library.

INTERNET USE SUBCOMMITTEE:

None.

SCHEDULING ADHOC COMMITTEE:

None.

PUBLIC ART:

None.

UNFINISHED BUSINESS:

Adoption of Bylaws

Dr. Hires made the motion that the Bylaws be adopted as written. Mr. Corwin seconded. The motion passed unanimously.

NEW BUSINESS:

None.

DIRECTOR'S REPORT:

Dr. Scheuerle asked whether the meeting with the consultants for the Germany Master Plan would be held during a Library Board meeting. Ms. Challener stated that it would be held at a Library Board meeting.

Ms. Challener reported that Mr. Stines will be back at the Library on Tuesday, August 31 and thanked staff for their support during her interim appointment.

Ms. Challener passed around a news paper article on the Lutz Library reopening.

The Lutz Library rededication is scheduled for Tuesday, September 21st at 10:00 a.m.

ANNOUNCEMENTS:

Budget - Monday, September 20, 2004 - 1:00 p.m. at the John F. Germany Public Library

Planning - Monday, September 20, 2004 - 1:30 p.m. at the John F. Germany Public Library

Policy & Bylaws - Thursday, September 23, 2004 - 2:30 p.m. at the Lutz Branch Library

Library Board - Thursday, September 23, 2004 - 4:00 p.m. at the Lutz Branch Library

ADJOURNMENT:

The meeting was adjourned at 5:30 p.m.

Next Library Board Meeting:
         Date: October 28, 2004
         Time: 4pm-6pm
         Location: John F. Germany Public Library

                 - Unless notified otherwise


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