Laura Vickers, Chair
 
900 North Ashley Drive
Tampa, Florida 33602
Alma Hires, Vice-Chair
Ted Corwin, Secretary
 
Phone: (813) 273-3660
Fax: (813) 273-3707

Tampa-Hillsborough County Public Library Board

MINUTES FROM THE September 23, 2004 PUBLIC LIBRARY BOARD MEETING
LUTZ PUBLIC LIBRARY, 4-6 PM

CALL TO ORDER:

Ms. Vickers called the meeting to order at 4:00 p.m. A quorum was present.

ROLL CALL AND ATTENDANCE OF STAFF & SPECIAL GUESTS:

Library Board Members Present:
Laura Vickers, Dora Reeder
Ted Corwin, Helen Swisshelm
James Martin, James Harkins
Sandra Cameron, Jim Johnson
William Scheuerle
Library Board Excused:
Kay O'Rourke and Alma Hires
Margaret Fisher was absent.



Library Staff Present:
Marcee Challener, Interim Director, Library Services
Linda Gillon, Manager, Programming
David Wullschleger, Manager, Operations
Jackie Zebos, Manager, Administrative & Reference Services

Suzy George, Chief Librarian
Barbara Marquette, Senior Executive Secretary
Linda Davidson, Assistant County Attorney
 

Special Guests: None

Members of the Public:

APPROVAL OF THE LIBRARY BOARD August 26, 2004 MINUTES

Mr. Johnson moved that the minutes be approved as corrected. Dr. Scheuerle seconded. The minutes were approved.

CHAIRMAN'S REPORT

PRESENTATIONS FROM THE PUBLIC/SPECIAL GUESTS:


Bob Argus, Upper Tampa Bay Library - Mr. Argus stated that he was very impressed with the art work at the Lutz Library especially the train related items. He stated that when coming from the West from Lutz Lake Fern Rd., it is very hard to see the library and asked whether a sign could be placed in a more visible area.

Mr. Argus asked the Library Board to schedule the opening of the Upper Tampa Bay Library before the holidays in December and that the Board consider naming the library the Upper Tampa Bay Regional Library.

Cindy Gormley, Pat Pekala, and Maureen Gauzza, Upper Tampa Bay Library, thanked the Board for all they have done for the Upper Tampa Bay Library and requested that the library be named the Upper Tampa Bay Regional Library.

COMMITTEE REPORTS:

BUDGET COMMITTEE:

Chair, Bill Scheuerle stated that the review of the September 2004 budget raised the question regarding line item 048 Promotions not being spent. Line Item 047 is combined with 048, as a large portion of the printing is publicity related.

The BOCC has approved the contract for the purchase of the land adjacent to the North Tampa Public Library. Closing is tentatively scheduled for January 2005.

The BOCC has approved the Spanish Language Cybermobile and will provide the matching funds.

Hurricanes affected five libraries: Thonotosassa, Jimmie B. Keel Regional, and Austin Davis had minor damage, West Tampa and New Tampa Regional had damage due to storm water backup. The damage to West Tampa is estimated at $24,000.

College Hill is having some structural settling and repairs are scheduled to begin January, 2005. Mr. Stines notified the Budget and Planning Committees that Bill Bishop is willing to sell a parcel of land adjacent to the Upper Tampa Bay Library. The Real Estate Department is pursuing the purchase.

A meeting with Gould Evans was held on Tuesday, September 21, 2004 at the Saunders Library. Mr. Sam Morrison and representatives from Gould Evans were present. A report will be sent to the library.

NOMINATING COMMITTEE:

None.

PLANNING COMMITTEE:

Co-Chairs, Sandra Cameron and Kay O'Rourke. Ms. Cameron reported that the Committee was updated on library projects and hurricane damage.

Linda Saul-Sena addressed the committee regarding a library for Sulphur Springs stating that the City is interested in hosting a library in the pool area. The committee will add this to the other alternatives that they are looking into.

The Planning Committee recommended: That a letter be sent to Pat Bean, strongly urging a meeting with the architects and all interested parties, including but not limited to, the Town n' Country Alliance, Working Committee for the Town n' Country Plan, Hillsborough Avenue overlay businesses, adjacent businesses, Parks Department, Town n' Country Optimist Club, Town n' Country Chamber of Commerce, Aging Services, Head Start and last but not least, The Friends of the West Gate Library, in order to share information and receive community input. The Committee feels very strongly that this should be done before construction begins. The motion passed unanimously.

The Committee would suggest that during that meeting the subject of renaming the West Gate Regional Library the Town n' Country Regional Library be presented for public comment.

POLICIES & BYLAWS COMMITTEE:

Chair, Alma Hires. Mr. Martin chaired the Committee in Dr. Hires' absence. The Committee recommended to the Board that the South Brandon Library be named the Bloomingdale Regional Public Library. Motion passed unanimously.

The Committee recommended to the Board that the Upper Tampa Bay Library be named the Upper Tampa Bay Regional Public Library. Motion passed unanimously.

The Committee reviewed a revised Naming Policy with regard to meeting rooms. A final version of the policy will be sent to the Library Board for their review and approval at the October meeting.

INTERNET USE SUBCOMMITTEE:

None.

SCHEDULING ADHOC COMMITTEE:

None.

PUBLIC ART:

None.

UNFINISHED BUSINESS:

Code of Conduct approval. Ms. Zebos stated that this was an update to the previous Code of Conduct that has been in use at the Library. This version has been updated to incorporate new situations and has been reviewed by Assistant County Attorney, Linda Davidson. Ms. Cameron made the motion that the policy be accepted as amended with the corrections and changes noted. Ms. Swisshelm seconded. The motion passed unanimously.

NEW BUSINESS:

Ms. Vickers verified that the Board had received a copy of the letter from Mr. Howard Harris to Mr. Fred Hearns recommending a partnership between the Saunders Public Library and Booker T. Washington School.

Ms. Vickers stated that it was suggested that a letter be sent to Commissioner Platt commending her support of the Library. Mr. Harkins stated that he would like to send a resolution not a letter. Mr. Harkins made the motion that the Library Board pass a unanimous resolution thanking Jan Platt for her many years of supporting the Hillsborough Library System. Ms. Reeder seconded. Discussion followed. Ms. Davidson will research the Library Board's authority regarding the issuance of a resolution. Mr. Harkins withdrew the motion pending Ms. Davidson's report.

Ms. Cameron stated that signage was needed on Lutz Lake Fern Rd. Staff will follow-up.

DIRECTOR'S REPORT:

Ms. Zebos stated that there was a request made to determine whether Library Board meetings could be broadcast. Ms. Challener spoke with Communications Director, Mike Forrester, and he indicated that this was not an option based on their current procedures.

Bay News Nine is coming to the Library to do a story on the Cybermobile. There has been a lot of interest from the media on this project.

A presentation will be made to the Library Board at the December meeting regarding “Who are our customers and what are they checking out.”

Staff will follow up on Ms. Cameron's request for additional signage at the Lutz Public Library.

Ms. Swisshelm asked for an update on computers in the library system.

ANNOUNCEMENTS:

Budget - Monday, October 25, 2004 - 1:00 p.m. at the John F. Germany Public Library

Planning - Monday, October 25, 2004 - 1:30 p.m. at the John F. Germany Public Library

Policy & Bylaws - Thursday, October 28, 2004 - 3:00 p.m. at the John F. Germany Public Library

Library Board - Thursday, October 28, 2004 - 4:00 p.m. at the John F. Germany Public Library

ADJOURNMENT:

The meeting was adjourned at 5:00 p.m.

Next Library Board Meeting:
         Date: October 28, 2004
         Time: 4pm-6pm
         Location: John F. Germany Library

                 - Unless notified otherwise


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