James Johnson, Jr., Chair
 
900 North Ashley Drive
Tampa, Florida 33602
James Martin, Jr., Vice-Chair
William Scheuerle, Secretary
 
Phone: (813) 273-3660
Fax: (813) 273-3707

Tampa-Hillsborough Public Library Board

MINUTES FROM THE May 26, 2005 PUBLIC LIBRARY BOARD MEETING
BLOOMINGDALE REGIONAL LIBRARY, 4-6PM

CALL TO ORDER:

Vice Chair, Alma Hires called the meeting to order at 4:00 p.m. A quorum was present.

ROLL CALL AND ATTENDANCE OF STAFF & SPECIAL GUESTS:

Library Board Members Present:
Alma Hires, Helen Swisshelm,
William Scheuerle, Kay O'Rourke
James Martin, Jim Johnson
Sandra Cameron

Library Board Excused:
Laura Vickers
Ted Corwin
Dora Reeder
James Harkins
Margaret Fisher

Library Staff Present:
Joe Stines, Director of Library Services;
Marcee Challener, Manager Materials and Circulation Services;
Linda Gillon, Manager, Programming;
David Wullschleger, Manager, Operations;
Jackie Zebos, Manager, Administrative & Reference Services;
Suzy George, Chief Librarian;


Gina DuBois, Principal Librarian;
Aracelis Putnam, Administrative Assistant;
Keith Allen, Principal Librarian;
Colleen Medling, Senior Librarian;
Barbara Marquette, Senior Executive Secretary;
Linda Davidson, Assistant County Attorney.
 

Special Guests:
None.

Members of the Public:
None

APPROVAL OF THE LIBRARY BOARD April 28, 2005 Minutes were approved unanimously.

CHAIRMAN'S REPORT

None.

COMMITTEE REPORTS:

BUDGET COMMITTEE:

Co-Chair Helen Swisshelm stated that the budget is on target. The County Administrator is expected to approve decision unit requests for the FY06-07 Budget and the 3% efficiencies that were presented. The proposed FY06-07 County budget is scheduled to be presented at the June 8th Budget Workshop.

PLANNING COMMITTEE:

Co-Chairs, Sandra Cameron and Kay O'Rourke. Mr. Wullschelger distributed a draft 2005-2015 Captial Facilities Master Plan square foot per capita analysis. Mr. Stines stated that hte projected population figures have been updated. Each of the five planning areas have been color coded to show whethter the project is a current project, has potential FY06-12 CIP funding (these will need BOCC approval), or are desired future funding suggested expansions. These projections would move the Library System closer to the .5 square feet per capita standard in each zone.

Ms. Swisshelm asked for a map that shows the boundaries of each zone, the present libraries, and any proposed sites.

Mr. Stines stated that the Aging Services Center in the Town n' Country project has been allotted additional square footage in the proposed budget and that the currently unfunded Children's Board may be added to the County Administrator's budget. These conditions will necessitate the completion date be extedned to October, 2007.

Ms. Cameron stated that the tour of the proposed FishHawk site was scheduled for July 19 at 2:00 p.m. Library Board members are to meet at the John F. Germany Library at 1:00 p.m.

POLICIES & BYLAWS COMMITTEE:

Chair, Alma Hires stated that the Committee had several recommendations to bring to the Library Board: The first was the naming of the SouthShore exterior plaza the James V. Harkins, IV Plaza. Dr. Scheuerle seconded. Mr. Johnson stated that he had received unanimous approval from the SouthShore Friends. The recommendation passsed unanimously.

The second recommendation was the approval of the Materials Selection Policy, Section VI. Selection Criteria dated May 26, 2005. Dr. Scheuerle seconded. Dr. Scheuerle stated that under Goals in the Materials Selection Policy, it states "the fundamental goal of the Tampa-Hillsborough County Public Library System is to aid residents in establishing and reaching their life goals and objectives, including the constructive use of leisure time, the utilization of the broad range of contemporary media and technology. throughout the pages we do have recreational materials mentioned several times, and realizing that a book is valuable only in its relationship with the reader, the library system must endeavor to reach prospective borrowers at their own level. Also, we muxt offer popular materials for all ages. Those word, recreational and popular are throughout that materials selection policy, so we have not eliminated that idea. For video materials, the library's goal is to provide a broad collection that meets community demands while supporting the Library Service responses."

Dr. Scheuerle asked for clarification on the term "Foreign Films". "Does that mean films in foreign languages or any film that is produced in a foreign country?" Ms. Challener responded that it would be both. The text was changed to "films produced in a foreign language or in a foreign country."

Ms. Cameron asked that a phrase be included in the introductory paragraph to indicate that the Library System is not competing with retail video stores. This sentence was added at the end of the first paragraph: The Tampa-Hillsborough Public Library does not aim to compete with local video stores but to meet the diverse needs of the citizens of Hillsborough County.

Ms. Cameron stated that the last paragraph of the Materials Selection Criteria states, "The library will actively encourage donations for this collection due to the limited resources of the materials budget." Ms. Cameron asked whether there would be costs involved with accepting donations. Mr. Stines stated that the cost would be in staff labor, which is the same in the case of book donations. The Library wants to be proactive and hopes to approach a corporate sponsor for the donation of videos as they are currently doing with best seller books. Currently, books that are donated to the Friends must meet certain criteria.

Dr. Hires reviewed the changes to the Materials Selection Criteria Policy. The following sentence was added to the end of the first paragraph: The Tampa-Hillsborough Public Library does not aim to compete with local video stores but to meet the diverse needs of the citizens of Hillsborough County. On the second page, "Foreign Films" was replaced with "Films produced in a foreign country or in a foreign language." The word and was deleted from the phrase critically acclaimed commercial network . . .accessible in syndication. The amended recommendation passed unanimously.

Dr. Hires stated that the Committee recommends that the Checkout Guide be amended to read that the maximun holds on any one card is fifty items and of that fifty a maximum of twenty-five may be audio visual items. Dr. Scheuerle seconded. The recommendation passed unanimously.

Dr. Hires stated that the Committee recommends version "B" format for Suggest an Item. Dr. Scheuerle seconded. Dr. Scheuerle suggested the change from The library will accept up to five (5) suggestions per month, per person to Please do not submit more than five (5) requests per month. The amended recommendation passed unanimously.

Dr. Hires stated that the Committee recommends that similar criteria be developed and applied to audiovisuals i.e. music CDs, DVDs, etc. as is currently being used for print materials listing items under "New and Forthcoming." Mr. Stines referred to the last page in the handout saying that this was a screen print from the Library's web link Find a Good Book. He feels that staff should use criteria similar to what is used for print when recommending audio visuals. Ms. Swisshelm suggested that the category name be changed to Reading, Listening and Viewing. The amended recommendation passed unanimously.

Mr. Stines thanked the Committee for the work that they have done on the Materials Selection Criteria.

INTERNET USE SUBCOMMITTEE:

None.

APPOINTMENT OF THE NOMINATING COMMITTEE::

Dr. Hires asked for volunteers. Mr. Martin, Mr. Johnson and Ms. Swisshelm volunteered. Ms. Swisshelm will chair. A slate of officers will be presented at the June 23 Library Board meeting.

SCHEDULING ADHOC COMMITTEE:

None.

PUBLIC ART:

None.

UNFINISHED BUSINESS:

None.

NEW BUSINESS:

Ms. Cameron stated that Board members are not allowed to participate in committee meeting discussions if they are not a member of the committee. She asked Linda Davidson, Assistant County Attorney, to research the Sunshine Law as it relates to posting notice of committee meetings and/or the possibility of creating another structure. Ms. Davidson explained that there may be issues related to posting the notice for a meeting. She will research the issue and report back to the Library Board at the June meeting.

Ms. Cameron asked the Vice Chairman to appoint her to the Policy and Bylaws Committee. Dr. Hires agreed.

Ms. Swisshelm asked for a report at the June meeting, on services offered to the hearing impaired at the library.

DIRECTOR'S REPORT:

Mr. Stines stated the Mary Ellen Elia has been appointed School Superintendent. Ms. Swisshelm made the motion that a card or letter congratulating Ms. Elia be sent from the Library Board Chairman. The motion passed unanimously. Dr. Hires stated that a card will be sent with the Chairman's signature.

ANNOUNCEMENTS:

Budget - Tuesday, June 20, 2005 - 1:00 p.m. at the John F. Germany Public Library.

Planning - Tuesday, June 20, 2005 - 2:00 p.m. at the John F. Germany Public Library.

Policy & Bylaws - Thursday, June 23, 2005, John F. Germany Public Library 3:00 p.m.at the John F. Germany Library.

Library Board - Thursday, June 23, 2005 - 4:00 p.m. at the John F. Germany Public Library.

ADJOURNMENT:

The meeting was adjourned at 6:15 p.m.

Next Library Board Meeting:
         Date: June 23, 2005
         Time: 4pm-6pm
         Location: John F. Germany Public Library

                 - Unless notified otherwise


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