James Johnson, Jr., Chair
 
900 North Ashley Drive
Tampa, Florida 33602
James Martin, Jr., Vice-Chair
William Scheuerle, Secretary
 
Phone: (813) 273-3660
Fax: (813) 273-3707

Tampa-Hillsborough Public Library Board

MINUTES FROM THE OCTOBER 27, 2005 PUBLIC LIBRARY BOARD MEETING
JOHN F. GERMANY PUBLIC LIBRARY, 4-6PM

CALL TO ORDER:

Mr. Johnson called the meeting to order at 4:00 p.m. A quorum was present.

ROLL CALL AND ATTENDANCE OF STAFF & SPECIAL GUESTS:

Library Board Members Present:
Jim Johnson, Chair
Laura Vickers, Dora Reeder,
James Martin, Kay O'Rourke,
Alma Hires, Margaret Fisher,
Bob Argus, James Harkins
Library Board Excused:
William Scheuerle, Michelle Schofner,
Sandra Cameron

Library Staff Present:
Joe Stines, Director of Library Services;
Linda Gillon, Manager, Programming;
David Wullschleger, Manager, Operations;
Marcee Challener, Manager, Materials and Circulation;
Jackie Zebos, Manager, Administrative & Reference Services;

Suzanne George, Chief Librarian;
Gina DuBois, Administrative Services Coordinator;
Aracelis Putnam, Administrative Assistant;
Barbara Marquette, Senior Executive Secretary;
Linda Davidson, Assistant County Attorney
 

Special Guests:
None.

Members of the Public:
Ed Foster and David Clayton, Identicore Corp.
Fred Hearns, President, Ada T. Payne Friends of the Urban Libraries.

APPROVAL OF THE LIBRARY BOARD MINUTES

Mr. Martin made the motion that the September 22, 2005 minutes be approved as amended. Mr. Argus seconded. The motion passed unanimously.

CHAIRMAN'S REPORT

None.

PRESENTATIONS FROM THE PUBLIC/SPECIAL GUESTS:

Ed Foster and David Clayton, representing the Indenticore Corp. presented the use of biometric equipment in library systems.

Fred Hearns, President, Ada T. Payne Friends of the Urban Libraries, stated that the Friends are very thankful for the decision to support the expansion of the Robert W. Saunders Library. In order to pursue private funds for the auditorium, a separate 501c3 organization will be established. The organization has contacted Center Place and is using it as a model. A proposed fund raising event to be held on January 27, 2007 at the John F. Germany Public Library is being discussed with Library staff.

COMMITTEE REPORTS:

BUDGET COMMITTEE:

Vice-Chair, James Martin stated that David Wullschleger presented a workshop which detailed the process for requesting Capital Projects and their operational impact. The Project Initiation Form is a two part form; the first part is completed by the Architectural Services department and contains the cost projections for construction and land. The second part is completed by the Library department and is a projection of the Operational Costs which are broken down similarly to the monthly budget report. Unfunded projects are updated yearly to reflect changes in cost for materials or staffing needs.

Mr. Martin stated that on the 2005 Budget Report under Capital Outlay 6400 Office Furniture and Equipment and 6499 Other Equipment, funds have been encumbered but not posted. Mr.Stines stated that the Board would receive a final 2005 budget as well as a 2006 adopted budget at the December meeting.

PLANNING COMMITTEE:

Chair, James Martin stated that instead of a formal meeting, the committee had toured the Seminole Heights Library, Sulphur Springs School, and the University Area. Mr. Stines stated that he and Mr. Wullschleger had met with Kathy Valdez, Hillsborough County Schools Facilities Officer; Earl Whitlock, Media Center Personnel Supervisor; and Jack Davis, who is in charge of technology. They discussed the Captial Improvement Projects passed by the Board of County Commissioners. Mr. Stines stated that he was concerned that the University Area School (Muller Elementary) would be a magnet school since this would not serve the community in the same manner as the Sulphur Springs library would. Further information will be presented at a future meeting.

POLICIES & BYLAWS COMMITTEE:

Chair, Laura Vickers stated that the estate of John Crawford of Sun City has donated a substantial collection of artwork to the SouthShore Regional Library.

INTERNET USE SUBCOMMITTEE:

None.

SCHEDULING ADHOC COMMITTEE:

None.

PUBLIC ART:

None.

NOMINATING COMMITTEE:

None.

UNFINISHED BUSINESS:

Mr. Stines stated that the Board of County Commissioners has adopted the R-rated videos policy as proposed by the Library Board. Ms. Challener is working on the implementation plan. A new brochure "A Parents' Guide to the Library" as well as updated web site information will be implemented shortly.

NEW BUSINESS:

Ms. Challener made a presentation explaining the process for patrons to "Request to Review Library Materials." Ms. Vickers expressed concern over having one person requesting a review of several books at one time and the ability of staff to comply withing the timeline. It was the consensus of the Board that the Policy & Bylaws Committee revise the policy in the near future.

Mr. Johnson stated that he attended a Riverview Friends of the Library meeting where the Real Estate department reported on the property for the additional parking there. A closing is tentatively scheduled for December.

Assistant County Attorney Linda Davidson stated that Assistant County Attorney Mary Helen Campbell is available to do a presentation to the Library Board at the December 8 meeting regarding voting. Ms. Campbell handles all questions regarding the Sunshine Law, public records, and voting conflicts matters in the County Attorney's Office.

Mr. Stines distributed copies of a draft policy on sexual predators for adoption by the Board of County Commissioners. The Sheriff's Office will send Libraries information on sexual predators living within a five mile radius of the library. This information will be posted on a public bulletin board at the library along with the internet address for the federal database. Any citizen inquiring would be shown how to access the database for additional information. Mr. Argus made the motion to support Library Services adopted policy. Ms. Fisher seconded. The motion passed unanimously.

DIRECTOR'S REPORT:

Mr. Stines called the Board's attention to the statistics. There has been an increase of 18.4% in circulation, a 12% increase in Customer Contacts, and a 4% increase in Programming.

ANNOUNCEMENTS:

Budget - Tuesday, December 6, 2005 - 1:00 p.m. at the John F. Germany Public Library.

Planning - Tuesday, December 6, 2005 - 2:00 p.m. at the John F. Germany Public Library.

Policy & Bylaws - Thursday, December 8, 2005, at the John F. Germany Public Library.

Library Board - Thursday, December 8, 2005 - 4:00 p.m. at the John F. Germany Public Library.

ADJOURNMENT:

The meeting was adjourned at 5:45 p.m.

Next Library Board Meeting:
         Date: December 8, 2005
         Time: 4pm-6pm
         Location: John F. Germany Public Library

                 - Unless notified otherwise.


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