James Johnson, Jr., Chair
900 North Ashley Drive
Tampa, Florida 33602
James Martin, Jr., Vice-Chair
William Scheuerle, Secretary
Phone: (813) 273-3660
Fax: (813) 273-3707
Tampa-Hillsborough Public Library Board
MINUTES FROM THE FEBRUARY 23, 2006 PUBLIC LIBRARY BOARD MEETING
JOHN F. GERMANY LIBRARY, 4-6PM
- CALL TO ORDER:
Mr. Johnson called the meeting to order at 4:00 p.m. A quorum was present.
- ROLL CALL AND ATTENDANCE OF STAFF & SPECIAL GUESTS:
Library Board Members Present:
Jim Johnson, Chair
Laura Vickers, Dora Reeder,
James Martin, , Alma Hires,
William Scheuerle, Bob Argus,
Library Board Excused:
Margaret Fisher, Sandra Cameron,
James Harkins, Michelle Schofner
Library Staff Present:
Joe Stines, Director of Library Services;
Linda Gillon, Manager, Programming;
David Wullschleger, Manager, Operations;
Jackie Zebos, Manager, Administrative & Reference Services;
Suzanne George, Chief Librarian;
Sheryl Herold, Accountant;
Aracelis Putnam, Administrative Specialist;
Barbara Marquette, Administrative Specialist;
Assistant County Attorneys Linda Davidson and Alicia Gonzalez.
Members of the Public:
- APPROVAL OF THE LIBRARY BOARD January 26, 2006 MINUTES
Ms. Reeder made the motion that the January 26, 2006 minutes be approved. Mr. Martin seconded. The motion passed unanimously.
- CHAIRMAN'S REPORT
- PRESENTATIONS FROM THE PUBLIC/SPECIAL GUESTS:
Kevin Brickey, Economist, Management and Budget Department
Dr. Saeed Jravani, Steering Committee Chair for the Expansion of the New Tampa Regional Library
- BUDGET COMMITTEE:
Chair Bill Scheuerle stated that the Committee had reviewed the January 31, 2006 budget. There was discussion of the FY07 Budget Calendar. Copies were distributed to the Library Board. Dr. Scheuerle stated that on April 10th budget submissions are due from departments and agencies. The Budget Committee will be discussing Library Services budget submissions at their March meeting. The first public hearing for the FY07 budget is scheduled for July 20th and there are two others on September the 7th and 21st.
The next Budget Committee meeting will be March 21, 2006 at 1:00 p.m. at the John F. Germany Public Library.
Also at the January meeting the Committee had requested information on the possible impact the proposed Ruskin incorporation would have on the Library Taxing District. Ms. Gillon gave the Committee a report that had been prepared in early 2005. At that time it did not seem that the Library Taxing District would be affected. There is no other information currently available.
Ms. Davidson offered to check on the status of the bill for the Ruskin incorporation. Mr. Johnson stated that Mr. Stines had commented that the language of the bill indicated that Ruskin wished to remain in the taxing district.
- PLANNING COMMITTEE:
Chair James Martin stated that discussion took place regarding additional property for the Seminole Heights Library. Staff reported that the property in question was not available.
The Committee received a letter from Fishhawk pertaining to the acre of land the Board had declined; they are planning to develop the property.
Mr. Martin asked Mr. Stines to report on the grant for the West Gate Library construction. Mr. Stines stated that he verified that the $500,000 was not counted as revenue in the CIP budget. The project is currently under funded and Architectural Services and the Capital Projects Department are making a recommendation to amend the proposed CIP budget. Assistant County Administrator, Manus O'Donnell held a meeting to challenge the three departments that will share this building to conserve and eliminate as much as possible. Mr. O'Donnell understands that this project is behind schedule and that if a contract is not awarded to a construction company before December we will lose our $500,000 grant. Mr. Stines has also discussed this with the County Administrator.
The Committee also discussed the possibility of arranging a joint program with the Sulphur Springs School prior to the expansion that is planned. There are no concrete plans at this time.
Mr. Martin asked Mr. Wullschleger to report on the West Tampa parking lot behind the Post Office. Mr. Wullschleger stated that the Post Office would like to eliminate the public parking spaces on the street and build a drive through collection area. The City of Tampa has requested that the agreement that transferred the parking lot land to the County be modified to give us permission to enter into a joint use parking agreement. However, the Post Office does not feel the need to enter into a formal agreement.
Mr. Martin stated that the Committee will be discussing the funded project list at their March meeting.
Mr. Stines distributed photos of the SouthShore Regional Library. He also updated the Library Board that Mr. Wullschleger and he were invited to a meeting at the University Center with Senator Crist where the Senator shared his view of a library at this site. Senator Crist is submitting a four million dollar CBR to fund the complex.
The next meeting is March 21, 2006 at 2:00 p.m. at the John F. Germany Public Library.
Ms. Vickers made the motion that the order of business be changed to accommodate Kevin Brickey, Economist, Management and Budget Department. Mr. Argus seconded. The motion passed unanimously.
Mr. Brickey presented the Library Taxing District Pro Forma to the Library Board stating that the present five year cycle shows a $14.2 million surplus and a projected surplus for FY07 of four hundred thousand dollars. The Management and Budget Department interprets this as "What is in the planned budget is affordable and balanced." This is different from past years as the five year outcome of the projection was tighter and what was planned was barely affordable at that point. Last year the surplus projected over five years was seven million dollars.
The Performa is constructed using currently known policies and the current consensus economic forecast. The assumption there is what is going to happen with housing markets. Mr. Brickey is projecting that FY07 will still be a strong year for ad-valorem property tax revenues. The revenue for FY07 is the activity in the real estate markets from the year 2005. He does anticipate a slow down in ad-valorem property taxable values in calendar year 2006 and calendar year 2007 which would affect the FY08 and FY09 budget. But he is not expecting a housing "bubble burst" that would cause values to decline in the area.
The Board of County Commissioners has adopted a .05 millage increase for the Library Taxing District fund which explains why the situation has changed. Without the .05 increase there would have been an estimated $5.5 million deficit. Another difference from previous Pro Formas is that the Board of County Commissioners adopted a more conservative policy on the rate of growth of compensation and this is reflected in the Pro Forma and contributed to the difference.
Mr. Brickey also stated that there is approximately $14 million in reserve that could be used for one time expenses such as a one time construction expense. In the planned FY05 budget there is another $6 million in reserve as well. Were the Library Board to use some of the reserve to accelerate a project or to bring a project on the unfunded list to a funded list future operating costs would have to be determined.
In summary, it is a brighter forecast than before due to the extra millage and slower compensation growth. There is some one time money that has possibilities, but operating costs would restrict this somewhat.
Mr. Stines asked whether it would be feasible, with BOCC approval, for the Library Board to consider earmarking some of the reserves on a year by year basis to build a fund for a major renovation of the John F. Germany Public Library and not be able to do it until the money was available. Mr. Brickey stated that it was a possibility. Routine repair and maintenance is built into the Pro Forma and into the General Fund/Library Tax Fund.
Dr. Scheuerle made the motion to change the order of business to allow a presentation from the public. Ms. Vickers seconded. Motion passed unanimously.
Dr. Saeed Jravani, Steering Committee Chair for the Expansion of the New Tampa Regional Library, stated that New Tampa Regional has the second highest circulation in the library system and within less than ten years New Tampa is going to be housing at least one-third of Tampa's population. Dr. Jravani feels that once Cross Creek Blvd. is expanded to four lanes, circulation at New Tampa Regional will increase. There is strong community support for the expansion. They are proposing that the Library Board support an initiative to expand the New Tampa Regional Library another twenty to twenty-five thousand square feet.
Mr. Stines suggested to the Library Board that they direct Library staff and Architectural Services to prepare a presentation and discuss the project in detail with the Steering Committee.
Mr. Argus made the motion direct staff to prepare a presentation at the New Tampa Regional Library. Dr. Scheuerle seconded. Discussion followed. The motion passed unanimously.
- POLICIES & BYLAWS COMMITTEE:
Chair, Laura Vickers stated that the Committee recommends approval of the Bylaws with the change of the word Chairman to Chair. Ms. Gonzales stated that the Bylaws require that proposed amendments be mailed to the absent Board members and they would have to agree. The recommendation will be continued at the next Board meeting for formal approval.
The Committee recommends approval of Policy LS 902 Review of Library Materials. Discussion followed. Dr. Hires made the motion that all reference to days be changed from calendar days to business days. Dr. Scheuerle seconded. The motion passed unanimously.
Ms. Davidson addressed the concern of how notice to the customer should be executed. She proposed amending the policy to read, "Written notice under this policy may include but not be limited to a notice sent by fax or email" to give the Library more options.
Mr. Argus made the motion that Ms. Davidson make the changes discussed and that revised copies be sent to the Library Board for their review prior to their March meeting. Ms. Vickers seconded. The motion passed unanimously.
Ms. Vickers stated that the Committee had changed the time of their March 23 meeting from 3:00 p.m. to 3:30 p.m
- INTERNET USE SUBCOMMITTEE:
- SCHEDULING ADHOC COMMITTEE:
- PUBLIC ART:
- NOMINATING COMMITTEE:
- UNFINISHED BUSINESS:
Mr. Johnson read a letter from Assistant County Attorney Linda Davidson who has been reassigned.
- NEW BUSINESS:
The Library Board presented Ms. Vickers with a plaque for her exemplary leadership during her term as Chair of the Library Board.
- DIRECTOR'S REPORT:
Mr. Stines stated that Dr. Jravani had met with Commissioner Hagan and Mr. Stines discussed the situation with Commissioner Hagan who is in favor of library staff preparing a presentation for the New Tampa Regional Steering Committee and is in support of the Library Board's decisions for the unfunded list.
Mr. Stines asked Ms. Gillon to report on the meeting room naming ceremony for Matthew Gregory at the College Hill Public Library. Ms. Gillon reported that the ceremony was very well attended and that Mr. Gregory had been a very active member of the community.
Mr. Stines asked Ms. Zebos to report on the Staff Day training that was held at the University Community Center. Mr. Stines was very pleased to welcome Dr. Fisher and Mr. Harkins to the event.
Ms. Zebos stated that the evaluations staff turned in were overwhelming positive. Normally this is a day of continuing educational training with a little bit of entertainment and networking. We were very fortunate that the Friends of the Library were sponsors and enabled us to hold the event and also grateful to the Community Center for hosting the event without charge. County Administrator Pat Bean presented Hillsborough County's "Best County Plan" and recognized several staff members for their outstanding service to Hillsborough County citizens.
Mr. Stines stated that he met with Tom Touchton and C. J. Roberts the new Director of the History Center and they are working together on ideas for the History Center's library. Mr. Stines stated that the Center has a vast collection of maps that he hopes to collaborate on with the new Director.
Mr. Stines stated that Jan Platt discussed with him several suggestions that the Friends of the Library discussed at their meeting for the future of the John F. Germany Public Library. Mr. Stines would like to review the feasibility and the structural studies and determine a projected cost.
Mr. Stines stated that Ms. Platt also requested that he attend the Community Cultural Steering Committee of Tampa and Hillsborough County, which is operated through the Arts Council. Many current and former City and County officials are members of this Steering Committee. Mr. Stines has been appointed to the Neighborhoods Outreach Committee.
Budget - Tuesday, March 21, 2006 - 1:00 p.m. at the John F. Germany Public Library
Planning - Tuesday, March 21, 2006 - 2:00 p.m. at the John F. Germany Public Library
Policy & Bylaws - Thursday, March 23, 2006 - 3:30 p.m. at the Jimmie B. Keel Regional Library
Library Board - Thursday, March 23, 2006 - 4:00 p.m. at the Jimmie B. Keel Regional Library
The meeting was adjourned at 5:45 p.m.
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