James Johnson, Jr., Chair
 
900 North Ashley Drive
Tampa, Florida 33602
James Martin, Jr., Vice-Chair
William Scheuerle, Secretary
 
Phone: (813) 273-3660
Fax: (813) 273-3707

Tampa-Hillsborough Public Library Board

MINUTES FROM THE MAY 2, 2006 PUBLIC LIBRARY BOARD MEETING
NEW TAMPA REGIONAL LIBRARY, 4-6PM

CALL TO ORDER:

Mr. Johnson called the meeting to order at 4:00 p.m. A quorum was present.

ROLL CALL AND ATTENDANCE OF STAFF & SPECIAL GUESTS:

Library Board Members Present:
Jim Johnson, Chair
James Martin, Sandra Cameron,
Alma Hires, William Scheuerle,
Bob Argus, Kay O'Rourke,
James Harkins
Library Board Members Excused:
Laura Vickers, Margaret Fisher,
Michelle Schofner

Library Board Members Absent:
Dora Reeder

Library Staff Present:
Joe Stines, Director, Library Services;
Marcee Challener, Manager, Materials & Circulation Services;
Linda Gillon, Manager, Programming;
David Wullschleger, Manager, Operations;
Suzanne George, Chief Librarian;
Marilyn Shynett, Chief Librarian;
Gina DuBois, Administrative Services Coordinator;

Barbara Marquette, Administrative Specialist;
Assistant County Attorney Alicia Gonzalez.

Special Guests:
None

Members of the Public:
Maureen Gauzza, President, Upper Tampa Bay Friends
Cindy Gormley, Upper Tampa Bay Friends
Gary Gunter, Friends of the New Tampa Library
Ralph Argen III, PhD, New Tampa Noon Rotary
Donyld S. Van Fleet, Friends of the New Tampa Library
Ken Hagen, Hillsborough County Board of County Commissioners
Doug Andrews, New Tampa Rotary Club
Mathew Palmer, NTCC
Lesley Zajac, Kiwanis Club of New Tampa
Mari C. Blank, Sandy Pine PTA
Dawn Cox, Hunters Green Elementary PTA
Lisa Stickley, New Tampa Junior Women's Club
Gary Nager, New Tampa Neighborhood News/New Tampa Noon Rotary
Said Iravani, Chair, Committee for expansion of New Tampa Regional Library

APPROVAL OF THE LIBRARY BOARD April 27, 2006 MINUTES

Mr. Martin moved that the Minutes of April 27, 2006 meeting of the Library Board be approved. Mr. Harkins seconded. The motion passed unanimously.

CHAIRMAN'S REPORT

None.

PRESENTATIONS FROM THE PUBLIC/SPECIAL GUESTS:

Mr. Johnson welcomed Commissioner Ken Hagan.

Maureen Gauzza, President, Upper Tampa Bay Friends, asked the Library Board to expand the Upper Tampa Bay Library an additional 15,000 square feet.

Cindy Gormley, Upper Tampa Bay Friends, asked the Library Board to consider placing the expansion of the Upper Tampa Bay Library on the funded list.

Gary Gunter, Friends of the New Tampa Library
Ralph Argen III, PhD, New Tampa Noon Rotary
Donyld S. Van Fleet, Friends of the New Tampa Library
Ken Hagen, Hillsborough County Board of County Commissioners
Doug Andrews, New Tampa Rotary Club
Mathew Palmer, NTCC
Lesley Zajac, Kiwanis Club of New Tampa
Mari C. Blank, Sandy Pine PTA
Dawn Cox, Hunters Green Elementary PTA
Lisa Stickley, New Tampa Junior Women's Club
Gary Nager, New Tampa Neighborhood News/New Tampa Noon Rotary
Said Iravani, Chair, Committee for expansion of New Tampa Regional Library

These citizens all spoke in support of expansion of the New Tampa Regional Library or the building of a library near Tampa Palms.

COMMITTEE REPORTS:

BUDGET COMMITTEE:

No meeting was held in May. Mr. Stines asked Ms. Gillon to review the April 30, 2006 budget summary. she stated that a budget amendment in June will realign Character 60. Next meeting 2:00 p.m. on June 22, 2006 at John f. Germay Public Library. Rod Kelly and Tom Guess will be discussing R3M projects. Budget Director, Eric Johnson will discuss Indirect Costs at the June 22 Library Board meeting.

PLANNING COMMITTEE:

Chair, James Martin stated that he and other Board members attended a Community meeting at Perrone Park on Wednesday, May 24 regarding the West Gate Regional Library construction plan. Mr. Stines stated that staff is working on developing the estimated cost of this proposal. After discussion with Assistant County Administrator, Manus O'Donnell and Mr. Stines, Deputy County Administrator, Wally Hill instructed Ms. Bose to make her reasons known. On June 2 County staff will meet with Ms. Bean to discuss this further.

Mr. Stines advised the Board that the Information and Technology Department (ITS) during a walk through at the SouthShore Regional Library discovered that the building contractor had already wired the data drops. It is customary for the ITS department to handle this function to ensure that the County data requirements and specifications are met. In the event the wiring does not meet the ITS department's specifications the wiring will have to be reinstalled. This should have no effect on the opening of the facility. Mr. Stines will update the Planning Committee at their June meeting.

Mr. Martin stated that Mr. Stines had informed the Committee that the summer program will not be able to be held at Sulphur Springs Elementary. Mr. Stines stated that School Board Facilities Management has decided to do some major renovation and cleanup at the school and will have to close it for the summer. Since the children will be bused to Forest Hills Elementary for summer school, the librarian will be working out of the Seminole Library and doing outreach at Forest Hills Elementary and the Sulphur Springs recreation center. An additional bookmobile stop has been scheduled and staff will be doing programs from the bookmobile.

Mr. Martin stated that the Dolly Parton Imagination Library has received an anonymous donation of seventy-five thousand contingent upon matching funds being received. Mr. Stines has been working with the Children's Board on preparing a grant for the matching funds. The United Way has also pledged ten thousand dollars. Mr. Stines stated that the task-force meets monthly and is working on measurement tools and is working internally to identify curriculum staff.

The Planning Committee is recommending that the Library Board add the portion of land located between the North Urban and North Rural (surrounded by the City of Tampa) to the New Tampa Planning Area and that the change be reflected in the Master Plan for future planning. Mr. Argus made the motion to accept the geographic shift for planning purposes. Mr. Harkins seconded. The motion passed unanimously.

The Committee also discussed the $68 thousand labor cost for construction of the Upper Tampa Bay sign. Architectural Services is resubmitting the project for bids. Dr. Scheuerle asked staff to investigate using Vo-tech students to perform the work. Mr. Stines suggested writing a letter to the Real Estate Director, Mike Kelly. Dr. Scheuerle made the motion that a letter be written for the Chair's signature on question of why the vo-tech schools can not be hired to perform the work. Mr. Harkins seconded. The motion passed unanimously.

Mr. Stines stated that the Tax Collector is interested in building on the Bloomingdale Regional Library site and has scheduled a meeting with the Bloomingdale Homeowners Association on June 5 at 6:00 p.m. The Association's vision is to expand the library and to build another facility that will compliment the library and serve the citizens within the five mile radius. The Friends of the Library are planning to attend.

Mr. Grajales has confirmed that a 10,000 square foot expansion would still be feasible if the Tax Collector were to build on the site. Mr. Stines questions that if the Library Board were to consider a larger expansion would there be sufficient land? Dr. Scheuerle stated that the Board has always considered Upper Tampa Bay and Bloomingdale as twins and that the Board has just heard that Upper Tampa Bay would like to expand to 15,000 sq. ft. He would like the Board to consider expanding Bloomingdale to 15,000 sq. ft. Mr. Stines agreed that Bloomingdale is a very fast growing library. 10,000 sq. ft. may be enough if the Board knows that they will be building FishHawk and possibly another library five to eight miles east. The population projections show that this area is growing. Upper Tampa Bay is getting more densely populated where as in Bloomingdale we are serving a greater area. By next year the Planning Committee will have a better idea.

POLICIES & BYLAWS COMMITTEE:

No meeting held this month.

INTERNET USE SUBCOMMITTEE:

None.

SCHEDULING ADHOC COMMITTEE:

None.

PUBLIC ART:

None.

NOMINATING COMMITTEE:

None.

UNFINISHED BUSINESS:

Dr. Scheuerle asked for an update on the audit of book purchases. Mr. Stines stated that he had responded to Ms. Mathews' draft letter that she was going to send to the BOCC. Ms. Banks, Director of Procurement has concerns that she does not have enough staff or the processes in place to do anything more that is currently being done. Ms. Banks has discussed this with Ms. Mathews who has suggested another meeting. The issue is currently with their discussion. Ms. Cameron asked for an update on the City of Tampa MIS Department Interlocal. Mr. Stines stated that he met with the City of Tampa and that they agreed with the timetable and fully understood the Library Board's request to vacate by September 30, 2007. Mr. Stines stated that there was an article in the Tampa Tribune reporting on the groundbreaking for the Third Division of the City of Tampa Police Department. They are currently located on Franklin Street and that is the space that the MIS Department will move into.

NEW BUSINESS:

Dr. Scheuerle commented that the BOCC will consider any new construction in FY07/08. He thinks from what was heard today and what has been heard at other meetings, that maybe it is time again, to review the unfunded listing. Currently there are ten libraries and/or areas on the list and some or all of these would move into requested funding in the future. Dr. Scheuerle stated that it is important for the Planning Committee to spend time considering the request that New Tampa is making; expansion of the present facility or a second auxiliary library. He realizes that the second library may not fall under all of the Library Board's criteria (five mile radius). As the Upper Tampa Bay expansion is on the unfunded list he would like the Planning Committee to reconsider this list and what they have heard and report their recommendations to the Library Board in a month.

Mr. Stines responded that the unfunded list is required by the County and this has left the Board a short amount of time to review. Mr. Stines feels that Dr. Scheuerle's suggestion is on target because Upper Tampa Bay, Bloomingdale and Jimmie B. Keel are listed for expansion. It would be less expensive to expand the New Tampa Regional Library rather than build another library however; it may be warranted to have another library five miles down the road due to the density of the population. The goal would be prior to the January deadline to have a revised list prepared. Library staff will research available property in the area.

Mr. Argus questioned the percent change for the April stats. Ms. Challener stated that there was an error and revised stats would be sent out in the June mailing.

Mr. Johnson stated that in May of each year the Library Board appoints a three member Nominating Committee. The Committee is responsible for selecting a slate of officers. The selection is presented to the full Board in June where nominations from the floor can also be received. The following members have agreed to serve on the Nominating Committee: Jim Harkins, Bob Argus, and Alma Hires.

Ms. Gonzalez, Assistant County Attorney, stated that the deadline for submitting an application for Library Board appointment would be June 30. The following members' term ends June 30, 2006 but would serve until an appointment is made, Sandra Cameron, Kay O'Rourke, Margaret Fisher, and James Martin. Mr. Stines asked these members to contact Barbara Marquette if they were interested in being reappointed.

Library staff will call the Nominating Committee to schedule a meeting time and place. Mr. Johnson stated that the current officers are eligible to serve another term.

DIRECTOR'S REPORT:

Mr. Stines stated that for several years Library Services has had a partnership with Deaf and Hearing Connection of Tampa Bay. This is a not for profit group that provides hearing devices to deaf and hearing impaired citizens and they operate out of various libraries in Hillsborough and Pinellas Counties. During a recent meeting they requested expanding the service to Upper Tampa Bay Regional Library. Currently they are operating out of the Jan Platt Regional Library, the Jimmie B. Keel Regional Library, and the Brandon Regional Library.

ANNOUNCEMENTS:

Budget - Thursday, June 22, 2006 - 2:00 p.m. at the John F. Germany Public Library

Planning - Tuesday, June 20, 2006 -2:00 p.m. at the John F. Germany Public Library

Policy & Bylaws - No meeting for June.

Library Board - Thursday, June 22, 2006 - 4:00 p.m. at the John F. Germany Public Library

ADJOURNMENT:

The meeting was adjourned at 5:47 p.m.

Next Library Board Meeting:
         Date: June 22, 2006
         Time: 4pm-6pm
         Location: John F. Germany Public Library

                 - Unless notified otherwise.


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